Remote Front Desk Specialist | CRM & Scheduling Pro

Talentoma; Washington; Remote; USD 42,000 - 53,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Bonus opportunities

Stipends

Job summary

Talentoma is seeking a fully remote Front Desk Agent based in Washington, United States. The 40-hour work week involves handling calls, emails, and online messages, welcoming contacts, and routing inquiries to the right teams.

You will work within the administrative support group under supervision, collaborating with customers and internal teams. The role emphasizes prompt, accurate information delivery, CRM updates, and scheduling tasks using tools like Outlook and Airtable.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience preferred.
• Familiarity with front desk communication and virtual reception.
• Ability to learn Genesys, Copper, and Help Scout.
• Proficient with Outlook and Airtable.
• Excellent verbal and written communication.
• Reliable internet and a quiet workspace; US work authorization.
• Fully remote desk-based front desk support role.
• Structured onboarding and training.

Responsibilities

• Review the opening queue in a contact-center phone system such as Genesys, along with incoming emails and online messages, and respond in the order of priority.
• Greet callers and contacts professionally, identify the purpose of each request, and confirm contact details before sharing routine information.
• Provide accurate answers about available products or services by using approved reference materials and current team guidance.
• Create or update contact profiles in a CRM such as Copper, recording the request, actions taken, promised next steps, and relevant preferences.
• Coordinate appointments, callback windows, and internal handoffs through a scheduling and calendar tool such as Microsoft Outlook.
• Open service tickets in a support platform such as Help Scout when a request needs research, tracking, or assistance from another team member.
• Maintain organized request lists in spreadsheets and data entry tools such as Airtable to support orderly handoffs and status visibility.
• Follow up with contacts when information is pending, confirm that routine requests were addressed, and share updates through the appropriate channel.
• Escalate complex, urgent, or unresolved questions to the administrative team lead or the appropriate support team contact with clear background notes.
• Close each interaction by summarizing next steps and checking that quality standards for accuracy, turnaround, complete notes, and follow-up are met.

Skills

Front desk communication

Clear verbal and written communication

Time management

Remote work discipline

Education

High school diploma or equivalent

Tools

Genesys

Copper

Help Scout

Microsoft Outlook

Airtable

Job description

Talentoma is seeking a fully remote Front Desk Agent based in Washington, United States. The 40-hour work week involves handling calls, emails, and online messages, welcoming contacts, and routing inquiries to the right teams.

You will work within the administrative support group under supervision, collaborating with customers and internal teams. The role emphasizes prompt, accurate information delivery, CRM updates, and scheduling tasks using tools like Outlook and Airtable.