Remote‑Friendly Document Imaging Specialist

Embry-Riddle Aeronautical University; United States; Hybrid; USD 42,000 - 56,000; Full time

Job summary

Embry-Riddle Aeronautical University is seeking a detail-oriented Document Imaging Specialist to support daily imaging and electronic records operations, including scanning, indexing, processing, and verifying documents to ensure accurate, accessible records.

You will collaborate with University departments to route documents, address inquiries, and support enrollment activities, with on-site visits in Daytona Beach approximately every 6-7 weeks.

Qualifications

• Associate's degree or completion of a program of 18+ months after high school.
• 3-5 years of related work experience.
• Experience in administrative and/or information technology work.
• Strong attention to detail with the ability to collect, verify, and interpret data accurately.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities, meet deadlines, and work independently with limited direction.
• Effective verbal and written communication skills with the ability to work with students, faculty, staff, and other stakeholders.
• Ability to adapt to changing technology and learn new systems and processes.
• Demonstrated commitment to providing excellent customer service.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Ability to work effectively in a fast-paced, team-oriented environment while maintaining accuracy and professionalism.
• Ability to maintain composure when handling difficult situations and competing demands.
• Ability to follow University policies and procedures and demonstrate integrity, accountability, and professionalism.

Responsibilities

• Scan, index, process, and verify documents in the imaging system to ensure accuracy and proper association with records.
• Collaborate with university departments to process and route documents.
• Research student records and address document-related inquiries.
• Support time-sensitive enrollment activities.
• Operate scanning equipment and imaging software, including OCR technology.
• Maintain efficient document processing workflows and high-quality service.

Skills

Attention to detail

Time management

Multitasking

Communication

Education

Associate's degree or 18+ month program

Job description

Embry-Riddle Aeronautical University is seeking a detail-oriented Document Imaging Specialist to support daily imaging and electronic records operations, including scanning, indexing, processing, and verifying documents to ensure accurate, accessible records.

You will collaborate with University departments to route documents, address inquiries, and support enrollment activities, with on-site visits in Daytona Beach approximately every 6-7 weeks.