Document Imaging Specialist

Embry-Riddle Aeronautical University; Daytona Beach (FL); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Generous Time Off

Tuition Coverage

Retirement Contributions

Personal Leave

Job summary

Embry-Riddle Aeronautical University is seeking a detail-oriented Document Imaging Specialist to support daily imaging and electronic records operations.

You will scan, index, process, and verify documents to ensure records are accurate, complete, and properly linked to the correct student or business record, while collaborating with campus departments for efficient workflows.

Qualifications

• Associate's degree or completion of a program of 18+ months after high school.
• 3-5 years of related work experience.
• Experience in administrative and/or information technology work.
• Strong attention to detail with the ability to collect, verify, and interpret data accurately.
• Ability to manage multiple priorities and meet deadlines independently.

Responsibilities

• Process and route documents in the university's imaging system.
• Research student records and address document-related inquiries.
• Support time-sensitive enrollment activities and maintain workflows.
• Operate scanning equipment and OCR software with accuracy and speed.

Skills

Attention to detail

Organization

Data verification

Strong communication

Time management

Education

Associate's degree

Tools

Imaging software

OCR technology

Job description

Job Description

Embry-Riddle Aeronautical University is seeking a detail-orientedand organized Document Imaging Specialist to support dailydocument imaging and electronic records operations.

This positionis responsible for scanning, indexing, processing, and verifyingdocuments within the University’s document imaging system to ensurerecords are accurate, complete, accessible, and properly associatedwith the appropriate student or business record.

The Opportunity

The Document Imaging Specialist will work with universitydepartments to process and route documents, research studentrecords, address document-related inquiries, and supporttime-sensitive enrollment activities.

The role requires strongattention to detail, accuracy, organization, and the ability to manage multiple priorities in a fast-paced environment.

The position operates scanning equipment and imaging software,including optical character recognition (OCR) technology, and workscollaboratively with team members and University departments tomaintain efficient document processing workflows and high-qualityservice.

This position allows for remote work; however, on-site work inDaytona Beach, Florida, is required for approximately one weekevery 6-7 weeks . The frequency and timing of on-site coveragemay be adjusted based on departmental operational needs.

About us

For over 100 years, Embry-Riddle has been the world's leadingaviation and aerospace university, educating more than 30,000students across residential campuses in Daytona Beach, Florida, andPrescott, Arizona, as well as through a global network of Worldwidelocations and online programs. With more than 165,000 alumni aroundthe world, our impact reaches every corner of the aerospace,aviation, defense and technology industries.

Today, our faculty, researchers and professional staff areadvancing innovation across aviation, space, artificialintelligence, cybersecurity, autonomous systems and next-generationengineering. Working alongside industry leaders, governmentagencies and innovators, they are solving real-world challenges andshaping the technologies that will define tomorrow.

Whether you are an educator, researcher, administrator,technologist or industry professional, your work at Embry-Riddlewill contribute to something bigger than a job. Join a communitydriven by discovery, purpose and excellence—and help shape thefuture of aerospace.

• Generous Time Off: Enjoy up to 18 days of paid leavein your first year, including 3 days granted upon hire and 15 daysaccrued throughout the year. You'll also receive 9+ paid holidays,including the day after Thanksgiving and the week between ChristmasEve and New Year's Day.
• Tuition Coverage: Get 100% tuition coveragefor yourself for one undergraduate and one graduate degree, anddiscounted rates for your spouse and dependent children up to age26.
• Retirement Contributions: ERAU contributes 6%of your base salary to your retirement plan and offers a 4%matching contribution - with no vesting period.
• Personal Leave: Relax with 15 days of personalleave for non-exempt employees or 18 days for exempt full-timeemployees in your first year.

Qualifications

Required Qualifications

• Associate's degree or completion of a program of 18 or moremonths after high school.
• 3-5 years of related work experience.
• Experience in administrative and/or information technologywork.
• Strong attention to detail with the ability to collect, verify,and interpret data accurately.
• Strong organizational, analytical, and problem-solvingskills.
• Ability to manage multiple priorities, meet deadlines, and workindependently with limited direction.
• Effective verbal and written communication skills with theability to work with students, faculty, staff, and otherstakeholders.
• Ability to adapt to changing technology and learn new systemsand processes.
• Demonstrated commitment to providing excellent customerservice.
• Ability to maintain confidentiality and exercise sound judgmentwhen handling sensitive information.
• Ability to work effectively in a fast-paced, team-orientedenvironment while maintaining accuracy and professionalism.
• Ability to maintain composure when handling difficultsituations and competing demands.
• Ability to follow University policies and procedures anddemonstrate integrity, accountability, and professionalism.

Preferred Qualification

• Associate's degree.

Embry-Riddle is committed to fostering a workplace where allindividuals are valued and respected. We strive to ensure that allfaculty, staff, and students are treated fairly and provided equalopportunities for employment, advancement, compensation, training,and other benefits of employment. Embry-Riddle makes employmentdecisions - including hiring, promotions, compensation, and otherterms of employment - based on individual merit, qualifications,and abilities. Embry-Riddle is strongly opposed to discriminationand harassment, and such behavior is prohibited by universitypolicy. Embry-Riddle does not discriminate on the basis of race,color, national origin, sex, disability, veteran status,predisposing genetic characteristics, age, religion, or pregnancystatus, or any other status protected by federal, state, or locallaw, in its employment, educational programs, admissions policies,financial aid, or other school-administered programs or activities. For further information, please visit our website .