Remote Finance Secretary - School District Operations

Colonial School District - Delaware; New Castle (DE); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Colonial School District is hiring a Financial Secretary to provide precise financial and administrative support to the Business Division. The role requires handling purchase orders, invoices, and reporting while ensuring compliance with Delaware laws and district policies.

The position emphasizes accuracy, confidentiality, and collaboration with district staff, vendors, and administrators. Start date is mid-January 2027, with potential remote or in-person work depending on district needs.

Qualifications

• Postsecondary accounting/finance credits or equivalent clerical accounting experience.
• Proficiency in Microsoft Excel, Outlook and Word.
• Ability to manage multiple priorities with accuracy and confidentiality.

Responsibilities

• Maintain purchase order system and ensure proper coding and budgeting.
• Process and record vendor invoices and reconcile supporting docs.
• Prepare year-end accounts payable and assist with audits.
• Develop expenditure tracking systems for district reporting.
• Coordinate travel arrangements and verify budget compliance.
• Respond to financial inquiries and safeguard confidential information.
• Collaborate with the Finance Specialist and CFO as needed.

Skills

FSF experience

Advanced Excel

Office suite

Multitasking & prioritization

Communication with vendors

Education

30+ postsecondary credits in accounting/finance or related field

Four years of secretarial/clerical experience in accounting or bookkeeping

Tools

QuickBooks

Job description

Colonial School District is hiring a Financial Secretary to provide precise financial and administrative support to the Business Division. The role requires handling purchase orders, invoices, and reporting while ensuring compliance with Delaware laws and district policies.

The position emphasizes accuracy, confidentiality, and collaboration with district staff, vendors, and administrators. Start date is mid-January 2027, with potential remote or in-person work depending on district needs.