Remote Field Office Administrator

Jobsultant Solutions; San Jose (CA); Remote; USD 70,000 - 90,000; Full time

Job summary

A leading remote project administration company is seeking a Remote Field Office Administrator to oversee all financial and administrative activities of a remote project office. The ideal candidate will direct operations, manage budgets, and ensure all administrative functions are executed efficiently. Strong communication and organizational skills are essential. A 4-year degree in Accounting, Finance, or Business and over 5 years of experience, including supervisory roles, are required for this position.

Qualifications

• 5+ years of experience in an administrative/financial role, including at least 3 years of lead/supervisory experience.

Responsibilities

• Directs financial and administrative activities for a remote project office.
• Prepares financial reports and reconciles office accounts.
• Administers the operating budget for the project office.
• Negotiates vendor contracts and supervises lower-level administrative support personnel.

Skills

Strong written and oral communication

Organizational skills

Interpersonal skills

Proficiency in MS Windows and related software

Ability to set priorities and meet deadlines

Education

4-year degree in Accounting, Finance, Business or equivalent

Job description

About the job Remote Field Office Administrator

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. Weve got what youre looking for.

Job Description

Directs and guides all financial and administrative activities for a remote project office. This administrative position may require the incumbent to exercise discretion and independent judgment in order to meet established objectives. Understands priorities within the office and helps ensure that they are met. Anticipates where problem areas may arise; evaluates alternative methods of accomplishing tasks and meeting goals; and initiates suitable action. May supervise lower-level administrative support personnel.

Responsibilities

• Obtains competitive bids from outside vendors for a variety of services such as on-site copiers, maintenance services, etc. Prepares detailed comparisons to determine which vendor best meets the needs of the office with respect to both cost and level of service. Negotiates contractual terms and conditions; submits recommended purchase/lease arrangements to Project/Operations Manager for approval.
• Reconciles various office accounts; pays operating bills or submits appropriate documentation to the corporate office for payment. Follows up as needed to ensure timeliness and avoidance of late payments.
• Prepares financial reports as requested by management.
• Keeps current on all project and Company policies and procedures, interpreting and administering same.
• May represent the office by attendance at meetings with the client or others. Keeps manager informed of all pertinent action/pending action.
• Administers the operating budget for the project office. Gives input for initial figures; investigates, resolves, and reports all variances to the Project/Operations Manager.
• Purchases and maintains an appropriate inventory of frequently used office supplies.
• Originates correspondence and reports not requiring the personal attention of Project/Operations Manager.
• Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
• Coordinates telephone changes, office moves, best utilization of space/equipment, etc.
• May supervise lower-level administrative support personnel, assigning work, reviewing completed assignments, and offering training and guidance. May provide input for, or complete, performance evaluations.
• Performs other responsibilities associated with this position as may be appropriate.

Preferred Education / Experience

4-year degree in Accounting, Finance, Business (or equivalent) and 5 plus years of experience in an administrative/financial capacity, including at least 3 years of lead/supervisory experience.

Skills / Competencies

• Strong written and oral communication, organizational, and interpersonal skills are required.
• Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required.
• A working knowledge of company policies and procedures is preferred, as well as a demonstrated ability to administer a variety of activities simultaneously, set priorities, and meet deadlines.