Remote Field Event Sales Coordinator

HighLevel; United States; On-site; USD 44,000 - 50,000; Full time

Job summary

HighLevel is seeking a detail-oriented Exhibitor & Sponsor Support role for a remote position in the United States. You will manage exhibitor communications, triage inquiries, and help onboard new partners while coordinating with the Senior Manager and Events team to ensure smooth operations at HighLevel events.

The role requires 1–3 years in sales support, event coordination, or admin sales, with a high school diploma and a preference for a Bachelor’s in Event Management, Communications,

Qualifications

• Experience supporting sales, events, or operational activities in a fast-paced environment.
• Strong attention to detail in managing timelines, deliverables, and follow-up cadences.
• Excellent written and verbal communication with a warm, professional tone.

Responsibilities

• Manage the exhibitor and sponsor email inbox and respond to inquiries promptly.
• Handle inbound site inquiries and reactive leads, triaging and routing them appropriately.
• Support onboarding of new exhibitors and sponsors using templates and guidelines.
• Set discovery and follow-up appointments for the Senior Manager, Field Event Sales.
• Provide on-site operational support for exhibitors and sponsors at internal HighLevel events.
• Track unsigned contracts and follow up to keep deals moving forward.
• Ensure deposits are collected in accordance with payment timelines.
• Maintain contract status and payment activity across accounts.
• Own the deliverable tracking cadence for exhibitor assets.
• Maintain dashboards and trackers to provide visibility into outstanding items.
• Escalate issues to the Senior Manager when needed.
• Attend regular one-on-ones with the Senior Manager and meetings with the Events team.
• Coordinate with internal stakeholders including Events, Marketing, and Billing teams.
• Support vendor and sponsor communication and documentation with the Senior Manager.
• Maintain exhibitor records in HighLevel CRM and document recurring challenges for process improvements.

Skills

Sales support

Event coordination

Attention to detail

Written communication

Remote work

Time management

Education

High school diploma

Bachelor's degree preferred

Hospitality management

Tools

Google Workspace

Zoom

Slack

HighLevel CRM

ChatGPT

Claude

Job description

HighLevel is seeking a detail-oriented Exhibitor & Sponsor Support role for a remote position in the United States. You will manage exhibitor communications, triage inquiries, and help onboard new partners while coordinating with the Senior Manager and Events team to ensure smooth operations at HighLevel events.

The role requires 1–3 years in sales support, event coordination, or admin sales, with a high school diploma and a preference for a Bachelor’s in Event Management, Communications,