Remote Facilities Coordinator

Lensa; Dublin (CA); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking a Remote Facilities Coordinator to manage maintenance requests and vendor coordination. This role requires strong communication and organizational skills, with responsibilities including record-keeping and budget management. The position offers a competitive hourly rate and various benefits, making it an excellent opportunity for entry-level candidates in a dynamic environment.

Benefits

Weekly Pay

Generous Bonus Incentives

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short-term Disability

401K Plan

Qualifications

• 1-2 years of previous experience in Facilities or Construction Management.
• Knowledge of accounting and budgeting processes.

Responsibilities

• Respond to maintenance and repair requests promptly.
• Coordinate work with management and vendors.
• Maintain records of all work completed.

Skills

Communication

Organization

Negotiation

Education

High school graduate or equivalent

Tools

Microsoft Windows NT

Word

Excel

Site Seer

NOVAR energy management system

ServiceChannel CMMS platform

Job description

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Lensa is the leading career site for job seekers at every stage of their career. Our client, Adecco US, Inc., is seeking professionals. Apply via Lensa today!

Adecco is assisting a Fortune 500 client in recruiting for a Remote Facilities Coordinator. This is a full-time temporary position.

Remote Facilities Coordinator jobs require candidates to have excellent communication, organization, and must have accuracy and quality of work skills in a high-volume environment. If you meet the qualifications listed below – Apply Now!

Responsibilities for the Remote Facilities Coordinator include but are not limited to:

• Promptly respond to verbal and written maintenance and repair requests for all assigned facilities to maintain their appearance, function, and reliability.
• Responses must incorporate positive customer service and efficient, professional administrative techniques.
• Coordinate this work with management and assign work to appropriate vendors and contractors based on their ability to get the work done at a reasonable cost.
• Negotiate and/or bid work to obtain competitive pricing and the best quality.
• Maintain cumulative records of all work completed, and monitor all scheduled maintenance actions and progress using Site Seer software. Keep current on follow-up dates for all outstanding requests for proposals, and work orders.
• Review and code invoices and record costs of all maintenance work to stay within budgets and develop new budgets.
• Coordinate and follow-up on all HVAC, electrical, plumbing, lighting, flooring, ceiling, roofing, elevator, fire systems, signs, pest control, energy management, landscaping, and painting to insure the vendor is achieving our standards and expectations. Negotiate, review and submit for management approval all contracts. Obtain new vendors when needed.
• Maintain Certificates of Insurance and Indemnification Agreements on all vendors.
• Coordinate work as necessary with Real Estate Property Management when landlord is responsible for maintenance.
• Using Site Seer Word and/or Excel, develop and maintain listings of potential and actual vendors/contractors for each maintenance subject and market area to ensure ready resources that will respond to immediate needs.
• Make adjustments to energy management systems as required and assist in monitoring them.
• Coordinate the selection of vendors for new stores, and cancellation of vendors for closing stores.
• Maintain, use and develop existing and new databases on Site Seer to provide maintenance history and reference material regarding each physical building, equipment and the vendors or contractors that are used.
• Provide up-to-date reference guidelines to the Store Opening and Store Operations Manuals, Facilities Maintenance sections.
• Perform other duties as assigned by the Manager, Store Facilities including coverage of other departmental areas.
  
  

Candidates must meet the following requirements to be considered for a Remote Facilities Coordinator:

• High school graduate or equivalent
• 1-2 years of previous experience in Facilities or Construction Management
• Knowledge of PC skills including DOS, Microsoft Windows NT, Word & Excel, Site Seer, NOVAR energy management system.
• Ability to obtain bids or requests for proposals and negotiate contracts.
• Knowledge of accounting and budgeting processes.
• Experience in the ServiceChannel CMMS platform is preferred.
  
  

What's in this for you?

• Starting at $30/hr – based on experience
• Weekly Pay - you receive a paycheck every week
• Generous Bonus Incentives offered for referrals!
  
  

Click on Apply Now to be considered for this Remote Facilities Coordinator position, or any related opportunities with Adecco.

Pay Details: $30.00 to $32.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

Requirements

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  IT Services and IT Consulting

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