Remote Exhibit Logistics Billing Specialist

Global Experience Specialists, Inc; Northern (KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401K with company match

Wellness benefits

Employee assistance program

Vacation time

Community involvement opportunities

Team activities

Job summary

Global Experience Specialists, Inc. is seeking a Billing Specialist to review, audit, and finalize exhibitor billing for events. You will reconcile carrier invoices, ensure charges are captured, and resolve discrepancies with internal teams and carriers.

Strong attention to detail and Excel proficiency are essential for accurate invoicing and reporting. The role requires the ability to manage multiple priorities in a fast-paced environment, with collaboration across Logistics, Operations, Sales,

Qualifications

• High school diploma or equivalent.
• Previous experience in billing, invoicing, accounting, logistics, transportation, or a related field preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to analyze invoices, rates, and supporting documentation.
• Strong problem-solving and reconciliation skills.
• Excellent written and verbal communication skills.
• Ability to work effectively with internal departments, carriers, and customers.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Previous convention industry AND transportation service experience preferred.

Responsibilities

• Review and obtain final transportation costs from carriers following each event.
• Audit carrier invoices and supporting documentation for accuracy, including rates, accessorial charges, fuel surcharges, and other applicable fees.
• Reconcile carrier costs against shipment records, quotes, and contracted rates.
• Identify and resolve billing discrepancies with carriers and internal teams.
• Prepare and issue accurate final invoices to exhibitors.
• Ensure all applicable transportation services and charges are captured on exhibitor invoices.
• Process adjustments, credits, and rebills when necessary.
• Coordinate with Logistics, Operations, Sales, and Accounting teams to resolve billing questions and discrepancies.
• Research and respond to exhibitor billing inquiries in a timely and professional manner.
• Maintain accurate billing records and supporting documentation.
• Monitor outstanding billing items and follow up to ensure timely completion.
• Assist with post-event billing reconciliation and resolution of outstanding issues.
• Identify recurring billing issues and recommend process improvements to increase accuracy and efficiency.
• Maintain confidentiality and follow company policies and procedures.
• Perform other duties and special projects as assigned.

Skills

Attention to detail

Analytical thinking

Communication

Organization

Multitasking

Teamwork

Customer focus

Education

High school diploma or equivalent

Tools

Microsoft Excel

Job description

Global Experience Specialists, Inc. is seeking a Billing Specialist to review, audit, and finalize exhibitor billing for events. You will reconcile carrier invoices, ensure charges are captured, and resolve discrepancies with internal teams and carriers.

Strong attention to detail and Excel proficiency are essential for accurate invoicing and reporting. The role requires the ability to manage multiple priorities in a fast-paced environment, with collaboration across Logistics, Operations, Sales,