Remote Executive Support Specialist

Placements24; United States; Remote; USD 25,000 - 43,000; Full time

Benefits offered by this job

Fully remote position

Health insurance

Dental insurance

Vision insurance

PTO & stipends for remote work

Professional growth opportunities

Supportive virtual work environment

Job summary

Placements24 is seeking a Remote Executive Support Specialist to provide elite administrative assistance to C-suite executives. You will manage complex calendars, coordinate high-level meetings, and handle confidential communications from a remote home office.

The role requires superb organizational skills and discretion in a fast-paced global environment. The ideal candidate has 5–7 years of direct C-suite support, strong MS Office & virtual collaboration skills, and a bachelor's degree.

Qualifications

• Minimum 5-7 years of experience supporting C-suite executives or senior EA role, with strong remote work experience.
• Outstanding written and verbal communication with executive-level polish.
• Highly organized, proactive, and discreet with confidential information.

Responsibilities

• Manage and prioritize complex calendars for C-suite executives, coordinating domestic and international meetings, travel, and appointments.
• Prepare, review, and edit confidential correspondence, reports, presentations, and other executive documents.
• Act as a primary liaison between executives and internal/external stakeholders, ensuring professional communication.

Skills

Exceptional organization

Remote work experience

Communication

Discretion & confidentiality

Time management

Education

Bachelor's degree in Business Admin or related

Tools

Microsoft Office Suite

Virtual collaboration tools

Email management

Job description

About the Role

Our client, a leading international e-commerce platform, is seeking a highly capable and proactive Remote Executive Support Specialist to provide elite administrative assistance to their C-suite executives. This is a fully remote position, offering the chance to work from anywhere within South Africa while supporting top-tier leadership. You will be responsible for managing complex schedules, coordinating high-level meetings, handling sensitive communications, and ensuring the efficient flow of information critical to executive decision-making. The ideal candidate is exceptionally organized, discreet, resourceful, and possesses superior communication and digital collaboration skills. If you thrive in a fast-paced, demanding environment and are adept at anticipating needs, this is an unparalleled opportunity to contribute to a global organization remotely. We are seeking a polished professional committed to maintaining the highest standards of executive support from a distance.

Key Responsibilities

• Manage and prioritize complex calendars for C-suite executives, coordinating domestic and international meetings, travel, and appointments.
• Prepare, review, and edit confidential correspondence, reports, presentations, and other critical executive documents.
• Act as a primary liaison between executives and internal/external stakeholders, ensuring professional and timely communication.
• Organize and manage logistics for executive board meetings, conferences, and other high-profile events remotely.
• Conduct in-depth research and compile comprehensive information for executive briefings and strategic initiatives.
• Process expense reports, invoices, and budget tracking with meticulous accuracy.
• Maintain secure and organized digital filing systems for all executive-level documentation.
• Handle highly confidential information with the utmost integrity and discretion.
• Proactively identify and address potential conflicts or issues, ensuring smooth executive operations.
• Provide dedicated administrative support and assist with special projects as assigned by executives.

Requirements

• Minimum of 5-7 years of experience providing direct support to C-suite executives or in a senior executive assistant role, with strong remote work experience.
• Exceptional organizational and time-management skills, with a proven ability to manage complex, competing priorities.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and expert knowledge of virtual collaboration and communication tools.
• Outstanding written and verbal communication skills, demonstrating executive-level polish.
• Strong analytical and problem-solving abilities with a highly proactive and resourceful approach.
• Demonstrated ability to handle highly sensitive and confidential information with absolute discretion.
• Reliable high-speed internet connection and a dedicated, professional home office environment.
• Bachelor's degree in Business Administration or a related field preferred.
• Experience supporting executives in a global or e-commerce environment is a significant advantage.

Benefits

• Annual salary of ZAR .
• Fully remote position offering unparalleled work-life flexibility.
• Premium health, dental, and vision insurance plans.
• Generous paid time off, including additional remote work stipends.
• Significant opportunities for professional growth and development within a global company.
• A dynamic, high-achieving, and supportive virtual work environment.