Remote Executive Support Senior Coordinator

American Cancer Society, Inc.; New York (NY); Remote; USD 37,000 - 41,000; Full time

Job summary

American Cancer Society, Inc. is seeking an Executive Support Senior Coordinator to provide high-level administrative support across an assigned portfolio of Market Leaders or Development leaders.

The role manages calendars, prepares leaders for meetings, and coordinates external engagement with partners, donors, and volunteers. The position requires 3–5 years of executive support experience, strong organizational skills, and proficiency in Salesforce and Microsoft 365 tools.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant work experience.
• 3–5 years of experience supporting executives or senior leaders, managing complex administrative coordination.
• Experience supporting boards or volunteer chapters, coordinating external stakeholder engagement.

Responsibilities

• Manage executive-level calendars and scheduling with external partners and leaders.
• Prepare meetings with agendas, briefing materials, and follow-up actions.
• Coordinate market board recruitment, onboarding, and meeting logistics.
• Prepare board materials, binders, and engagement information for meetings.
• Support CEOs Against Cancer chapters with meetings, events, and communications.
• Provide EA-style support for channel portfolios, manage engagement calendars and follow-ups.
• Collaborate with Centralized Support Services to improve processes and records.

Skills

Executive support

Calendar management

Stakeholder engagement

Communication

Discretion

Organization

Meeting coordination

Project tracking

Note-taking

Time management

Education

Bachelor's degree or equivalent

Tools

Salesforce

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Job description

American Cancer Society, Inc. is seeking an Executive Support Senior Coordinator to provide high-level administrative support across an assigned portfolio of Market Leaders or Development leaders.

The role manages calendars, prepares leaders for meetings, and coordinates external engagement with partners, donors, and volunteers. The position requires 3–5 years of executive support experience, strong organizational skills, and proficiency in Salesforce and Microsoft 365 tools.