Remote Executive Services Lead

Talent Inc.; United States; Remote; USD 85,000 - 115,000; Full time

Job summary

Careerminds is seeking an Executive Services Specialist to provide high-level administrative, operational, and project support across the firm. This remote role requires interaction with C-level executives, clients, partners, and internal stakeholders.

The role focuses on coordinating databases, client events, SOPs, and communications, while ensuring smooth day-to-day operations and professional, confidential service.

Qualifications

• Minimum of five years of administrative experience at the executive level.
• Excellent written and verbal communication skills with experience interacting with clients, executives, and staff.
• Strong interpersonal skills and ability to engage confidently with C-level executives.
• Fluent with technology and able to learn new applications quickly.
• Comfortable guiding clients to company technology resources and providing tech support.
• General office practices, procedures, systems, and equipment knowledge.
• Advanced proficiency in Adobe, Word, Excel, and Outlook.
• Experience with Salesforce and marketing campaign software (Pardot/HubSpot).
• Strong organizational skills and attention to detail.
• Ability to multitask with deadlines and manage priorities.
• Independent work mindset with initiative and sound judgment.
• Professional, service-oriented relationships with clients, executives, partners, and colleagues.

Responsibilities

• Manage day-to-day administrative and operational activities.
• Oversee databases in Salesforce and Excel with accurate records.
• Serve as primary contact for executive clients with discretion.
• Coordinate client invoices and communications with Accounting.
• Coordinate and manage client assessments.
• Plan and execute client meetings, events, and programs.
• Lead sixBoard Essentials Symposium sessions logistics and post-event surveys.
• Design and maintain client materials and presentations.
• Update the Essex Client Directory for accuracy.
• Develop client email campaigns and communications.
• Create and update SOPs to improve efficiency.
• Provide admin and project support to Essex and Careerminds.
• Accept additional projects to support firm priorities.

Skills

Executive support

Communication

Interpersonal skills

Independent work

Attention to detail

Education

Associate or bachelor's degree

Tools

Salesforce

Pardot

HubSpot

Adobe

Microsoft Word

Excel

Outlook

Job description

Careerminds is seeking an Executive Services Specialist to provide high-level administrative, operational, and project support across the firm. This remote role requires interaction with C-level executives, clients, partners, and internal stakeholders.

The role focuses on coordinating databases, client events, SOPs, and communications, while ensuring smooth day-to-day operations and professional, confidential service.