Secretary (OA)

U.S. Coast Guard; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

The U.S. Coast Guard, within the Department of Homeland Security, seeks a Secretary (OA) at GS-0318-7 for the Southeast District Command Cadre.

This role requires demonstrated experience supporting executive staff and managing sensitive documents in military/government settings. Qualified applicants should have specialized experience at GS-06 level and be capable of interfacing with federal, state, and local officials, with strong scheduling and office management skills.

Qualifications

• Proofreading, editing, and formatting executive-level documents for grammar, syntax, and proper military/governmental layout.
• Experience with Microsoft Windows, Word, Excel, PowerPoint, Outlook, Teams and specialized databases.
• Scheduling, rescheduling, and resolving calendar conflicts for Command Staff.
• Interfacing with federal, state, and local officials, industry representatives, public action groups, and attorneys with tact and diplomacy.

Responsibilities

• Prepare and format executive documents with proper military/governmental layout.
• Coordinate calendars and scheduling for command staff and officials.
• Interface with officials and stakeholders with diplomacy and professionalism.

Skills

Proofreading/editing

Microsoft Office Suite

Calendar management

Interagency liaison

Tools

Microsoft Windows

Specialized databases

Job description

This vacancy is for a GS-0318-7, Secretary (OA) located in the Department of Homeland Security, U.S. Coast Guard, Southeast District, Command Cadre.

To qualify at the GS-07 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-06 grade level in the federal sector. Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Examples of specialized experience include performing the following types of tasks on a regular basis.

• Proofreading, editing, and formatting executive-level documents for grammar, syntax, and proper military/governmental layout
• Utilizing Microsoft Windows, Word, Excel, PowerPoint, Outlook, Teams and specialized databases
• Scheduling, rescheduling, and resolving calendar conflicts for Command Staff
• Interfacing with federal, state, and local officials, industry representatives, public action groups, and attorneys with tact and diplomacy.

NOTE: All experience statements (i.e., duties, specialized experience, or related applicable assessment) copied from this announcement and pasted into your resume will not be considered as a demonstration of your qualifications for this position. National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.