Remote Executive Operations & Projects Coordinator

Association of American Medical Colleges; Washington (District of Columbia); On-site; USD 70,000 - 83,000; Full time

Benefits offered by this job

Hybrid work

Health coverage

Paid time off

403(b) retirement plan

Family care support

Tuition reimbursement

Professional development

Job summary

The Association of American Medical Colleges is seeking an Executive Operations Specialist to provide advanced operational, project coordination, and communications support for the Academic Affairs (AA) Cluster. The role emphasizes delivery, coordination, and process reliability to support AA initiatives and senior leaders.

You will manage communications production, coordinate projects and meeting logistics, maintain collaboration tools, and help ensure timely, accurate information sharing

Qualifications

• Bachelor's degree is required.
• 5-7 years of related work experience.
• Demonstrated experience supporting executive operations, project coordination, communications production, and operational processes in a complex organizational environment.

Responsibilities

• Draft, produce, and disseminate internal and external communications, newsletters, presentations, and templates in alignment with established messaging and priorities.
• Manage content calendars and maintain support communication channels such as Teams and SharePoint to ensure timely and accurate information sharing.
• Coordinate AA projects and initiatives by managing timelines, tracking deliverables, documenting decisions, and coordinating follow-up activities.
• Maintain non-human inboxes, draft correspondence, reply to regular inquiries, and raise awareness of more complex inquiries.
• Maintain project documentation and provide status updates to appropriate stakeholders.
• Escalate risks or issues as appropriate.
• Coordinate logistics, materials, agendas, and post-meeting documentation for meetings, retreats and committees across the AA Cluster.
• Prepare messages on behalf of the CAO, including weekly internal and external presentations, briefings, and talking points.
• Administer and maintain collaboration and project management tools (e.g., SharePoint, Teams, and Monday.com).
• Support CAO and AA senior leader on ad hoc leadership initiatives.

Skills

Executive operations support

Project coordination

Communications production

Operational processes

Education

Bachelor's degree

Tools

SharePoint

Teams

Monday.com

Job description

The Association of American Medical Colleges is seeking an Executive Operations Specialist to provide advanced operational, project coordination, and communications support for the Academic Affairs (AA) Cluster. The role emphasizes delivery, coordination, and process reliability to support AA initiatives and senior leaders.

You will manage communications production, coordinate projects and meeting logistics, maintain collaboration tools, and help ensure timely, accurate information sharing