Remote Executive Operations & AI Systems Lead

Hire Latam LLC; United States; Remote; USD 90,000 - 120,000; Full time

Job summary

Hire Latam LLC is seeking a Remote Executive Operations & Business Systems Specialist to support company leadership with administrative, financial reporting, HR, technology management, and process improvement. This 100% remote role emphasizes AI, automation, and scalable systems across multiple business units.

You will build AI-assisted workflows, dashboards, and internal tools, manage calendars and travel, prepare budgets and forecasts, analyze KPIs, and help integrate accounting, payroll, and

Qualifications

• Bachelor’s degree in finance, accounting, business, information systems, or a related field is preferred.
• Previous experience as an executive assistant, financial analyst, accountant, business analyst, or similar position.
• Strong organizational and time-management skills.
• Experience with financial reporting, budgeting, accounting, or data analysis.
• Advanced proficiency with Microsoft Excel or Google Sheets.
• Strong interest in artificial intelligence, automation, and emerging business technology.
• Excellent written and verbal communication skills.
• Exceptional attention to detail, judgment, discretion, and follow-through.
• Ability to manage multiple priorities in a growing, entrepreneurial organization.
• Ability to work independently, anticipate needs, and take ownership of assignments.
• Comfortable researching new technology and learning unfamiliar software.

Responsibilities

• Provide direct administrative support to company executives.
• Manage calendars, schedule meetings, coordinate appointments, and help prioritize executive commitments.
• Prepare meeting agendas, organize supporting materials, take notes, and track follow-up items.
• Draft and edit emails, reports, presentations, letters, and other business communications.
• Coordinate travel arrangements, reservations, itineraries, and related logistics.
• Assist with special projects and ensure deadlines and commitments are completed.
• Communicate professionally with employees, tenants, vendors, lenders, business partners, and other stakeholders.
• Help executives stay organized across multiple companies, properties, and projects.
• Prepare and maintain financial reports, operating dashboards, budgets, and forecasts.
• Analyze company and property performance, including revenue, expenses, occupancy, cash flow, and budget variances.
• Assist with monthly KPIs and provide clear explanations of trends and results.
• Run financial models for acquisitions, developments, and other business decisions.
• Identify repetitive or inefficient processes that can be improved through AI, automation, or better system integration.
• Build and maintain practical AI-assisted workflows for finance, accounting, operations, marketing, leasing, construction, and executive administration.
• Use AI tools to analyze information, summarize documents, prepare reports, draft communications, and support decision-making.
• Develop automated dashboards, templates, and internal tools that reduce manual work.
• Evaluate new AI applications and recommend tools that provide a clear business benefit.
• Help connect information across accounting, property-management, payroll, expense-management, and construction systems.
• Train and assist employees in using approved AI tools effectively.
• Measure whether implemented solutions are improving efficiency, accuracy, productivity, or cost.
• Manage full-cycle recruiting efforts, including sourcing, interviewing, onboarding, and orientation of new employees.
• Maintain employee records and ensure compliance with applicable employment laws and company policies.
• Administer benefits programs, leave management, and employee communications.
• Support performance management initiatives, employee evaluations, and professional development programs.
• Assist with the development and implementation of HR policies, procedures, and employee handbooks.
• Coordinate employee engagement activities, recognition programs, and company events.
• Serve as a trusted resource for employees regarding HR-related questions and concerns.
• Track key HR metrics including turnover, retention, hiring timelines, and employee satisfaction.
• Serve as the primary administrator for company software platforms and business systems.
• Manage employee onboarding and offboarding within technology systems, including user accounts, permissions, and equipment assignments.
• Coordinate with vendors and service providers to maintain hardware, software, and IT-related services.
• Evaluate and implement new technology solutions to improve efficiency, communication, and collaboration.
• Provide basic technical support and troubleshooting assistance for employees.
• Monitor software subscriptions, licenses, and renewal schedules.
• Assist with cybersecurity initiatives, access controls, password management, and technology best practices.
• Support integrations between business systems, including HR, payroll, accounting, communication, and operational platforms

Job description

Hire Latam LLC is seeking a Remote Executive Operations & Business Systems Specialist to support company leadership with administrative, financial reporting, HR, technology management, and process improvement. This 100% remote role emphasizes AI, automation, and scalable systems across multiple business units.

You will build AI-assisted workflows, dashboards, and internal tools, manage calendars and travel, prepare budgets and forecasts, analyze KPIs, and help integrate accounting, payroll, and