Remote Executive Assistant & Ops Coordinator - Medical

Staffing For Doctors; United States; Remote; USD 65,000 - 90,000; Full time

Job summary

Staffing For Doctors seeks a Virtual Executive Assistant & Operations Coordinator to serve as the high-level right hand to the Practice Leader. You will manage calendars, prioritize communications, coordinate team workflows, and own administrative projects in a functional medicine environment.

A near-term priority is overseeing manual EMR data migration from Elation EMR to Dakota Health, which also serves as the VoIP platform.

Qualifications

• Experience supporting executive leadership in healthcare settings.
• Proficient with EMR platforms and healthcare data privacy.
• Strong calendar management and email triage.
• Ability to migrate data between EMR systems with accuracy.
• Excellent written and verbal English communication.
• Remote work setup compliant with HIPAA.

Responsibilities

• Manage executive calendar and communications.
• Coordinate team workflows during EMR transition.
• Audit and manually migrate patient data from Elation EMR to Dakota Health.
• Coordinate vendor travel and procurement remotely.
• Prepare SOPs and reports.
• Oversee VoIP and communications rules.

Skills

Executive support

EMR literacy

Data migration

HIPAA compliance

Attention to detail

Proactive attitude

English fluency

Tools

Google Workspace

Microsoft 365

Elation EMR

Dakota Health

Gmail/Outlook

Job description

Staffing For Doctors seeks a Virtual Executive Assistant & Operations Coordinator to serve as the high-level right hand to the Practice Leader. You will manage calendars, prioritize communications, coordinate team workflows, and own administrative projects in a functional medicine environment.

A near-term priority is overseeing manual EMR data migration from Elation EMR to Dakota Health, which also serves as the VoIP platform.