Executive Assistant to Chief of Staff — Flexible/Remote

Milwaukee Domes Alliance; Milwaukee (WI); Hybrid; USD 25,000 - 34,000; Full time

Benefits offered by this job

Healthcare premium reimbursement

Paid time off & holidays

Flexible work hours

Remote-friendly

Job summary

Milwaukee Domes Alliance seeks an Executive Assistant to provide high-level administrative support to senior leadership and act as a liaison to the Board of Directors. The role is primarily on-site at Mitchell Park Horticultural Conservatory in Milwaukee, with occasional remote work and some evenings/weekends.

Ideal candidates have 3+ years in nonprofit admin, strong org skills, and proficiency in Google Workspace and Microsoft Office.

Qualifications

• 3+ years of experience in administrative support, nonprofit work, project management, and/or office operations.
• Proficiency in Google Workspace and Microsoft Office.
• Experience with CRMs (Salesforce or Veeva) is a plus.
• Excellent confidentiality and communication skills.

Responsibilities

• Manage calendars and scheduling for the CEO (primary), Chief of Staff and other leadership team members.
• Monitor and triage executive email; flag time-sensitive items daily and track outstanding responses through resolution.
• Prepare executives for meetings: agendas, background materials, and follow-up on action items.
• Draft, proofread, and format correspondence and documents.
• Handle confidential information – personnel, donor, and board matters – with complete discretion.
• Assist with managing internal communications, ensuring key stakeholders are informed.
• Assist with board and committee meeting logistics: scheduling, packet assembly and distribution, room setup.
• Take and distribute minutes; track board action items to completion.
• Support leadership team meetings with agendas, notes, and follow-ups.
• Maintain executive document management and filing systems (Google Drive organization, records retention).
• Assist with database management activities, including updating and adding records.
• Coordinate scheduling and document flow with external consultants and partners.
• Assist with logistics for donor and campaign events as needed.
• Contribute to team efforts by proactively assisting where needed; other responsibilities as assigned.

Skills

Google Workspace

Microsoft Office

Asana

Salesforce

Veeva

Confidentiality

Organizational skills

Prioritization

Independent worker

Team player

Education

Associate degree

Tools

Google Drive

Veeva

Salesforce

Job description

Milwaukee Domes Alliance seeks an Executive Assistant to provide high-level administrative support to senior leadership and act as a liaison to the Board of Directors. The role is primarily on-site at Mitchell Park Horticultural Conservatory in Milwaukee, with occasional remote work and some evenings/weekends.

Ideal candidates have 3+ years in nonprofit admin, strong org skills, and proficiency in Google Workspace and Microsoft Office.