Remote Executive Assistant & Operations Partner

Wiraa; United States; Remote; USD 62,000 - 83,000; Part time

Benefits offered by this job

Hourly pay $45-$60

Paid vacation 20 days

401(k) retirement plan

Home office allowance

Wellness credits

Tech credit

Job summary

Codeword, a remote-first agency with offices in New York City and San Francisco, seeks an experienced administrative professional to support our leadership and ensure smooth daily operations. This contractor role starts in November 2026 and runs through April 2027, offering a dynamic environment with cross-functional collaboration and high-level calendar and travel coordination.

You will manage executive calendars, prepare briefing materials, and coordinate communications and onboarding.

Qualifications

• 3 to 7 years of experience in administrative, operations, executive assistant, or project coordination roles.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Proactive and resourceful mindset with the ability to anticipate needs and act accordingly.
• Experience supporting senior leadership and managing multiple priorities simultaneously.
• Strong verbal and written communication skills to confidently interact with coworkers, clients, and leadership.
• Comfortable giving and receiving constructive feedback to maintain momentum.
• Ability to maintain strict confidentiality regarding sensitive organizational and personnel matters.
• Experience coordinating complex calendars, meetings, and travel logistics.

Responsibilities

• Manage complex calendar scheduling for executive leadership, resolving conflicts and prioritizing meetings.
• Prepare executive correspondence, briefing documents, agendas, and presentation materials.
• Collaborate with local team members to coordinate travel itineraries for executives.
• Gather and consolidate regional content to support leadership communications.
• Act as the primary liaison and gatekeeper for leadership, managing incoming requests and prioritizing communications.
• Track and follow up on leadership action items and strategic deliverables across teams.
• Plan and execute bi-weekly team meetings and offsites, including logistics, agenda preparation, and team-building activities.
• Support onboarding processes by provisioning resources and setting up access for new team members.
• Maintain shared team documentation, organizational charts, knowledge bases, and distribution lists.
• Draft and distribute internal communications, announcements, and operational updates on behalf of leadership.
• Support special projects and process improvement initiatives to enhance department workflows.
• Provide leadership with updates on active projects and follow up on communications and meetings.
• Handle urgent ad hoc content update requests directly with local team members.

Skills

Administrative experience

Calendar management

Executive support

Communication skills

Confidentiality

Travel logistics

Team coordination

Job description

Codeword, a remote-first agency with offices in New York City and San Francisco, seeks an experienced administrative professional to support our leadership and ensure smooth daily operations. This contractor role starts in November 2026 and runs through April 2027, offering a dynamic environment with cross-functional collaboration and high-level calendar and travel coordination.

You will manage executive calendars, prepare briefing materials, and coordinate communications and onboarding.