Remote Executive Assistant & Operations Manager

swipejobs, Inc.; Lexington (MA); On-site; USD 37,195 - 61,992; Full time

Job summary

swipejobs, Inc. in a fully remote setup seeks an Executive Assistant & Virtual Office Manager to back senior leadership while handling operations, vendor coordination, and special projects for a fast-paced organization.

This remote role requires residence in the Greater Boston, MA area with occasional travel; you will manage calendars, travel, onboarding, procurement, and event coordination across teams.

Qualifications

• 8+ years of executive administrative or related experience.
• Experience supporting senior executives in fast-paced environments.
• Strong vendor management and operational coordination.
• Excellent organizational and multitasking skills.
• Ability to handle confidential information with discretion.
• Experience with expense reporting, purchasing, invoicing, and admin systems.
• Strong written and verbal communication; remote work ability.

Responsibilities

• Provide high-level administrative support to senior executives.
• Manage complex calendars, scheduling, and travel.
• Prepare agendas, presentations, and minutes.
• Process expense reports and coordinate executive correspondence.
• Support onboarding and administrative support for team members.
• Serve as first contact for company phone and inquiries.
• Coordinate with vendors, procurement, invoicing, and shipping.
• Plan and coordinate meetings, off-sites, and events.
• Lead special projects with minimal supervision.
• Support cross-functional initiatives and multitask priorities.

Skills

Executive support

Calendar management

Travel planning

Vendor management

Communication skills

Discretion

Education

High school diploma or GED

Job description

swipejobs, Inc. in a fully remote setup seeks an Executive Assistant & Virtual Office Manager to back senior leadership while handling operations, vendor coordination, and special projects for a fast-paced organization.

This remote role requires residence in the Greater Boston, MA area with occasional travel; you will manage calendars, travel, onboarding, procurement, and event coordination across teams.