Remote Executive Assistant for Law Firm - AI-Driven Admin

Paired; United States; Remote; USD 90,000 - 150,000; Full time

Benefits offered by this job

Work From Home

Flexible hours

Job summary

Paired is seeking an experienced Executive Assistant to support the Managing Attorney at a US-based law firm, handling complex calendar management, practice support, and personal coordination. The role emphasizes proactive organization, discretion, and hands-on AI/LLM workflow automation to improve efficiency.

The candidate will coordinate travel, manage documentation, and maintain client and matter records in Clio or Lawmatics, while upholding confidentiality and professional standards.

Qualifications

• Proven experience as an Executive Assistant or similar role supporting senior leadership.
• Experience managing complex calendars and competing priorities.
• Strong hands-on experience using AI tools and LLMs to automate tasks.
• Excellent written and spoken English; professional communication.
• Experience coordinating travel and preparing meeting materials.
• Ability to handle confidential information with discretion.
• Experience supporting attorneys or in a law firm.
• Familiarity with Clio, Lawmatics, or similar legal CRM/case-management systems.
• Experience with workflow automation platforms alongside AI tools.

Responsibilities

• Manage complex calendars, coordinate meetings, court appearances, client consultations, and personal commitments.
• Screen, prioritize, and route calls, emails, and correspondence; draft initial responses.
• Prepare meeting agendas, briefing materials, presentations, and supporting documentation.
• Track tasks, deadlines, action items, and follow-ups to ensure timely completion.
• Coordinate domestic and international travel, itineraries, reservations, lodging, and expenses.
• Maintain organized filing systems; assist with document preparation and formatting.
• Update legal case management and CRM systems, such as Clio or Lawmatics.
• Serve as a professional point of contact for clients, opposing counsel, vendors, and internal staff.
• Coordinate personal appointments, errands, and household-related requests as needed.
• Develop and refine AI-driven prompts and repeatable workflows for accuracy and confidentiality.
• Review AI-generated content for accuracy and alignment with firm policies.

Skills

Calendar management

Executive support

Communication

Discretion

Organizational skills

Attention to detail

Travel coordination

Personal coordination

AI tool usage

LLMs automation

Tools

Clio

Lawmatics

Job description

Paired is seeking an experienced Executive Assistant to support the Managing Attorney at a US-based law firm, handling complex calendar management, practice support, and personal coordination. The role emphasizes proactive organization, discretion, and hands-on AI/LLM workflow automation to improve efficiency.

The candidate will coordinate travel, manage documentation, and maintain client and matter records in Clio or Lawmatics, while upholding confidentiality and professional standards.