Remote Executive Assistant for Accounting Team

Healing Strides Counseling; Oregon; Remote; USD 75,000 - 85,000; Full time

Job summary

David Thomas CPA is seeking an Executive Assistant to provide administrative and operational support to the firm's leadership and accounting team. The role focuses on keeping daily operations organized, coordinating schedules, and communicating with clients to help the team work efficiently.

The candidate will manage calendars, prepare documents, maintain electronic filing, coordinate virtual meetings, and handle confidential information with discretion.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks, prioritize deadlines, and follow through on assignments.

Responsibilities

• Manage calendars, schedule appointments, coordinate meetings, and send reminders.
• Monitor and respond to emails, prioritize requests, and follow up as needed.
• Prepare, format, proofread, and organize documents, reports, and presentations.
• Maintain electronic filing systems and ensure documents are accessible.
• Coordinate virtual meetings, prepare agendas, and document action items.

Skills

Communication skills

Organization

multitasking

Education

Bachelor's degree optional

Tools

Microsoft Office

Google Workspace

Video conferencing tools

Job description

David Thomas CPA is seeking an Executive Assistant to provide administrative and operational support to the firm's leadership and accounting team. The role focuses on keeping daily operations organized, coordinating schedules, and communicating with clients to help the team work efficiently.

The candidate will manage calendars, prepare documents, maintain electronic filing, coordinate virtual meetings, and handle confidential information with discretion.