Remote Executive Assistant: Construction & Remodel Support

Rust Construction; Alexandria (VA); Hybrid; USD 11,000 - 14,000; Full time

Job summary

Rust Construction is seeking an Executive Assistant to support the production team and keep remodeling projects organized. This fully remote, contractor role requires strong administrative, writing, and communication skills.

Responsibilities include scheduling, CRM updates, document organization, invoice review, and vendor coordination. Pay ranges from 8.00 to 10.00 USD per hour; remote outside the U.S., EST hours; available Mon–Fri, 8:00 a.m. to 5:00 p.m. EST.

Qualifications

• 1+ year in a Virtual Assistant, Admin, Coordinator, or Customer Support role (construction/home-services a plus).
• Excellent verbal and written communication; confident on the phone.
• Comfort with modern tools and fast learning of construction software.

Responsibilities

• Place and receive client calls; confirm appointments; share updates with clients.
• Coordinate calendars for client meetings, site visits, and vendor walkthroughs.
• Update CRM / project trackers with notes, tasks, files, and status.
• Prepare and send routine emails, templates, forms, and follow-ups.
• Review estimates/invoices for accuracy and flag discrepancies.
• Organize digital files and maintain naming conventions.
• Run simple reports and escalate blockers quickly.
• Support vendor/sub coordination and ad-hoc tasks to keep projects on track.

Skills

Fluent English

Phone communication

Written communication

Detail oriented

Tools

Google Workspace

Spreadsheets

Task boards

Slack/Teams

VoIP dialers

Buildertrend

CoConstruct

JobTread

Job description

Rust Construction is seeking an Executive Assistant to support the production team and keep remodeling projects organized. This fully remote, contractor role requires strong administrative, writing, and communication skills.

Responsibilities include scheduling, CRM updates, document organization, invoice review, and vendor coordination. Pay ranges from 8.00 to 10.00 USD per hour; remote outside the U.S., EST hours; available Mon–Fri, 8:00 a.m. to 5:00 p.m. EST.