Remote Executive Assistant

TradesApp; Austin (TX); Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Flexible remote work

Health, dental, and vision insurance

401(k) with company match

Unlimited vacation time

Professional development opportunities

Job summary

Arctoris is seeking a Remote Executive Assistant to provide administrative support to the executive team. This remote role is based in Austin, Texas, requiring independent work ethic, strong communication, and meticulous organization.

Responsibilities include managing calendars, coordinating travel, preparing documents and presentations, and assisting with special projects. Candidates should have a Bachelor's degree (or equivalent) and 3+ years of EA experience.

Qualifications

• Bachelor's degree or equivalent experience
• Minimum of 3 years of experience as an executive assistant or in a similar role
• Proficiency in Microsoft Office Suite and Google Suite
• Excellent written and verbal communication
• Strong organizational and time-management skills
• Ability to maintain confidentiality and handle sensitive information
• Experience working in a fast-paced, deadline-driven environment
• Self-motivated and able to work independently

Responsibilities

• Manage the executive team's calendars, scheduling meetings and appointments
• Coordinate travel arrangements and prepare detailed itineraries
• Prepare and edit documents, reports, and presentations
• Conduct research and gather information for various projects
• Organize and maintain electronic and physical filing systems
• Handle incoming and outgoing communication on behalf of the executive team
• Assist with special projects and events as needed

Skills

Communication

Organization

Time management

Confidentiality

Independent work

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Job description

Position: Remote Executive Assistant

Company Overview:

Arctoris is a rapidly growing company that is revolutionizing drug discovery through its innovative platform for automated experimentation. Our goal is to accelerate and streamline the drug discovery process, ultimately leading to the development of life-saving medications. We are a dynamic and driven team, committed to making a positive impact in the world of science and medicine.

Job Summary

We are seeking a highly organized and motivated Remote Executive Assistant to provide administrative support to our executive team. This is a remote position based in Austin, Texas, and we are looking for a candidate with previous experience in a similar role. The ideal candidate will have excellent communication skills, the ability to work independently, and a strong attention to detail.

Key Responsibilities

• Manage the executive team's calendars, scheduling meetings and appointments
• Coordinate travel arrangements and prepare detailed itineraries
• Prepare and edit documents, reports, and presentations
• Conduct research and gather information for various projects
• Organize and maintain electronic and physical filing systems
• Handle incoming and outgoing communication on behalf of the executive team
• Assist with special projects and events as needed

Requirements

• Bachelor's degree or equivalent experience
• Minimum of 3 years of experience as an executive assistant or in a similar role
• Proficiency in Microsoft Office Suite and Google Suite
• Excellent communication skills, both written and verbal
• Strong organizational and time-management skills
• Ability to maintain confidentiality and handle sensitive information
• Experience working in a fast-paced, deadline-driven environment
• Self-motivated and able to work independently

Benefits

• Competitive salary
• Flexible remote work options
• Health, dental, and vision insurance
• 401(k) with company match
• Unlimited vacation time
• Professional development opportunities