Executive Assistant / Entry Level - Remote

Jobcertify; Seattle (WA); Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary and equity

Remote first policy

Generous Reimbursement policy

Monthly fitness/mental health reimbursement

14 weeks of fully-paid time off for new parents

Flexible Paid Time Off (PTO)

Comprehensive medical, vision, and dental benefits

Free One Medical Group membership

401(k) and Roth plans

Monthly internet stipend

Work from home allowance

Annual carbon offset

Matching charity contributions

Job summary

A leading startup is looking for a task-oriented Executive Assistant to work remotely. This role involves managing executive calendars, coordinating events, and streamlining operations. The ideal candidate has over 4 years of experience and excellent interpersonal skills, capable of handling sensitive information with discretion. The company offers a competitive salary, remote-first policy, generous PTO, and comprehensive benefits including medical and wellness reimbursements, making it an attractive place to work.

Qualifications

• 4+ years of experience as an executive assistant to multiple executives.
• Excellent interpersonal skills for relationship building.
• Proven ability to manage schedules and expenses.
• Excellent interpersonal skills and the ability to build relationships with internal and external partners at all levels.
• Ability to prioritize, plan, and perform multiple urgent tasks seamlessly and independently.
• Handle sensitive company and personal information with discretion and integrity.
• Eye for efficiency: constantly engaged in improving results by studying, evaluating, re-designing processes, and then implementing those changes.

Responsibilities

• Manage and optimize executive calendars.
• Coordinate and plan internal events.
• Support internal communications around business milestones.
• Support internal communications around milestones like OKRs, reviews, and quarterly reporting.
• Manage expense reports and purchase requisitions.
• Support team-building and employee recognition efforts.
• General administrative duties and special projects as needed.
• Proactively suggest opportunities to increase the efficiency of executives and their teams operations.
• Partner with other EAs and office manager to support company-wide initiatives.

Skills

Experience as an executive assistant

Schedule management

Excellent interpersonal skills

Ability to prioritize tasks

Discretion and integrity

Efficiency in processes

Process improvement

Tools

Google Workspace

Job description

Executive Assistant / Entry Level - Remote

About the job Executive Assistant / Entry Level - Remote

Were looking for a task-oriented Executive Assistant who is excited to work directly with several Arkestro executives. This person will be responsible for managing executives administrative duties and team events. This person will be detail-oriented, proactive, able to prioritize competing tasks, and thrive in fast-paced environments. They will receive coaching and mentorship directly from our incredible executives and have a front-row seat to a fast-growing startups growth.

What You'll Do:

• Manage and optimize multiple executive calendars while anticipating needs and potential conflicts; always seeking opportunities to optimize schedules
• Help coordinate and plan internal events including team off-sites
• Plan and book travel itineraries
• Support internal communications efforts around business planning milestones like OKRs, reviews, and quarterly reporting
• Manage expense reports and purchase requisitions
• Support team-building and employee recognition efforts
• General administrative duties and special projects as needed
• Proactively suggest opportunities to increase the efficiency of executives and their teams operations, including supporting our employee first culture
• Partner with other EAs and office manager to support company-wide initiatives

What We're Looking For:

• 4+ years of experience as an executive assistant to multiple executives
• Experience with schedule management and expense report management
• Prior experience with Google Workspace is a plus
• Excellent interpersonal skills and the ability to build relationships with internal and external partners at all levels
• Ability to prioritize, plan, and perform multiple urgent tasks seamlessly and independently
• Handle sensitive company and personal information with discretion and integrity
• You have an eye for efficiency: constantly engaged in improving results by studying, evaluating, re-designing processes, and then implementing those changes

What Arkestro Offers:

• Competitive salary and equity
• Remote first policy
• Generous Reimbursement policy for learning and development activities
• Monthly fitness / mental health reimbursement
• 14 weeks of fully-paid time off for new parents
• Flexible Paid Time Off (PTO)
• Incredible medical, vision and dental benefits for employees and their families
• Free One Medical Group membership for employees and their families
• 401(k) and Roth plans, and free annual financial adviser check-in
• Monthly internet stipend
• Work from home allowance to purchase furniture for your work from home space
• Annual carbon offset
• Matching charity contributions for our Townhall awards
• A team of creative, transparent entrepreneurs driven to accomplish our mission