Remote Executive Admin & Operations Coordinator

Passhe; Harrisburg (Dauphin County); Remote; USD 65,000 - 85,000; Full time

Job summary

Passhe seeks an Executive Administrative and Operations Coordinator to provide administrative and operational support to executive leadership. The role coordinates governance activities, information management, and strategic projects while ensuring efficient business operations.

The position is remote with occasional travel to Harrisburg for meetings; Pennsylvania residency is required. Strong organizational, analytical, and communication skills are essential.

Qualifications

• Bachelor's degree in business administration, public administration, organizational leadership, communications, information systems, or a related field.
• Three (3) years of progressively responsible experience involving business operations, project coordination, systems administration, process improvement, organizational analysis, or executive-level support.
• Or: Associate degree in a related field; and five (5) years of progressively responsible experience involving operational analysis, business systems administration, project coordination, process improvement, or executive-level business support
• Experience coordinating projects, meetings, programs, or organizational initiatives
• Experience researching issues, gathering information, and preparing reports or recommendations
• Experience managing records, documents, or information systems
• Experience utilizing Microsoft 365 applications, including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint
• Experience working independently and managing multiple priorities
• Experience supporting senior executives or executive leadership teams
• Experience coordinating board, governance, committee, or leadership activities
• Experience with SharePoint administration or document management systems
• Experience with SAP, Ariba, DocuSign, or similar enterprise applications
• Experience developing procedures, process documentation, or operational guidance materials
• Experience with Power Automate, Microsoft Lists, Power BI, or other Microsoft business applications
• Experience in higher education, government, public sector, or large complex organizations

Responsibilities

• Coordinate operational initiatives, departmental projects, and special assignments on behalf of Administration and Finance leadership
• Monitor project timelines, action items, and follow up with stakeholders to ensure timely completion of priorities and commitments
• Review business processes and operational issues and recommend improvements that increase efficiency, consistency, and service delivery
• Prepare status reports, summaries, and presentations related to departmental priorities and initiatives
• Coordinate conferences, meetings, and special events for Administration and Finance departments, including associated logistics and communications
• Support procurement and financial processes using enterprise systems including SAP, Ariba, and related platforms
• Maintain SharePoint environments and document libraries to ensure easy access and governance

Skills

Independent judgment

Strong communication

Multitasking

Project coordination

Stakeholder management

Education

Bachelor's degree in business administration

Associate degree in related field

Tools

SAP

Ariba

DocuSign

SharePoint

Power BI

Job description

Passhe seeks an Executive Administrative and Operations Coordinator to provide administrative and operational support to executive leadership. The role coordinates governance activities, information management, and strategic projects while ensuring efficient business operations.

The position is remote with occasional travel to Harrisburg for meetings; Pennsylvania residency is required. Strong organizational, analytical, and communication skills are essential.