Event Management & Conference Coordinator

Institute of Electrical and Electronics Engineers, Inc.; Piscataway Township (NJ); On-site; USD 48,000 - 64,000; Full time

Job summary

The Institute of Electrical and Electronics Engineers, Inc. (IEEE) seeks an Event Management Services Administrator to support the planning and execution of IEEE meetings, conferences, and events.

You will coordinate tasks across multiple projects, assist with proposals, registrations, daybooks, and timelines, and work closely with planners and staff to ensure successful events. Reporting to the Director, Event Management Services, you will balance deadlines, coordinate on-site support, vendor

Responsibilities

• Respond to inquiries in a highly professional, organized, and expedited manner
• Schedule meetings, and conference calls when needed
• Support planners with venue research, vendor research, demos and site visits
• Assignments/projects to include coordination of meeting preparation materials including PowerPoint presentations, daybooks, timelines, speaker tent cards, event signage, handouts, etc.
• Assist with tasks related to contracting and payment processing
• Produce accurate, properly formatted departmental documents and reports under sometimes tight time constraints including hotel and registration cross-referencing
• Work with team to coordinate shipping requests and track shipping manifest to events
• Provide backup support to other administrative professionals as needed
• As needed, assist EMS team on-site at events

Job description

The Institute of Electrical and Electronics Engineers, Inc. (IEEE) seeks an Event Management Services Administrator to support the planning and execution of IEEE meetings, conferences, and events.

You will coordinate tasks across multiple projects, assist with proposals, registrations, daybooks, and timelines, and work closely with planners and staff to ensure successful events. Reporting to the Director, Event Management Services, you will balance deadlines, coordinate on-site support, vendor