Medical Program Admin Specialist

UWMSN University of Wisconsin Madison; San Francisco (CA); On-site; USD 28,000 - 39,000; Full time

Job summary

The University of Wisconsin–Madison seeks a Medical Program Assistant in the Department of Surgery to coordinate daily activities that support teaching, research, clinical care, outreach, and service. This role requires superb organizational and communication skills and thrives in a collaborative administrative team.

The position may involve in-person work on campus with some remote options, and the selected candidate will join a Veterans-friendly, standards-driven environment that supports

Qualifications

• Experience providing administrative support in a professional setting.
• At least two years of customer service experience.
• Strong verbal, written, and organizational skills.
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint), Google Suite and other computer-based administrative management systems.
• Outstanding organizational skills and attention to detail.

Responsibilities

• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• Coordinates with senior management to define program goals and fiscal objectives
• Serves as the primary contact and subject matter expert for specified program policies and procedures
• Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring

Skills

Administrative support

Customer service

Communication skills

Microsoft Office

Google Suite

Attention to detail

Organizational skills

Education

HS Diploma

Job description

The University of Wisconsin–Madison seeks a Medical Program Assistant in the Department of Surgery to coordinate daily activities that support teaching, research, clinical care, outreach, and service. This role requires superb organizational and communication skills and thrives in a collaborative administrative team.

The position may involve in-person work on campus with some remote options, and the selected candidate will join a Veterans-friendly, standards-driven environment that supports