Pediatrics Division Operations Coordinator

Universities of Wisconsin; Alabama; On-site; USD 33,000 - 39,000; Full time

Job summary

University of Wisconsin–Madison is seeking a Medical Program Assistant in the Department of Pediatrics to support divisional faculty and staff. The role coordinates clinical, academic, and administrative activities, and handles communications, meeting planning, and travel for domestic and international engagements.

The position involves in-person work with some remote components. The schedule is flexible and will be determined at hire.

Qualifications

• Experience providing administrative support in an office setting.

Responsibilities

• Identifies opportunities for program improvements and makes recommendations to the appropriate entities.
• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
• Coordinates with senior management to define program goals and fiscal objectives
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• Serves as the primary contact and subject matter expert for specified program policies and procedures
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff

Skills

Administrative support

Time management

Communication skills

Education

High School diploma

Job description

University of Wisconsin–Madison is seeking a Medical Program Assistant in the Department of Pediatrics to support divisional faculty and staff. The role coordinates clinical, academic, and administrative activities, and handles communications, meeting planning, and travel for domestic and international engagements.

The position involves in-person work with some remote components. The schedule is flexible and will be determined at hire.