Pediatrics Program Admin Assistant — Hybrid

UW School of Medicine and Public Health; Madison (WI); Hybrid; USD 27,000 - 39,000; Full time

Job summary

University of Wisconsin School of Medicine and Public Health is seeking a Medical Program Assistant in Madison to provide direct support to divisional faculty and staff. The role coordinates complex daily clinical, academic, and administrative activities, and manages communications, meeting planning, and travel.

The position may be onsite with some remote work; the schedule is flexible and determined at hire. Excellent organization, communication, and multitasking are essential.

Qualifications

• Experience providing administrative support in an office setting.
• Coursework or training in project and/or organizational management may substitute for direct experience.

Responsibilities

• Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
• Coordinates with senior management to define program goals and fiscal objectives
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• Serves as the primary contact and subject matter expert for specified program policies and procedures
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff

Skills

Organizational skills

Time management

Communication

Multitasking

Education

High School diploma

Tools

Microsoft Office

Job description

University of Wisconsin School of Medicine and Public Health is seeking a Medical Program Assistant in Madison to provide direct support to divisional faculty and staff. The role coordinates complex daily clinical, academic, and administrative activities, and manages communications, meeting planning, and travel.

The position may be onsite with some remote work; the schedule is flexible and determined at hire. Excellent organization, communication, and multitasking are essential.