Medical Education Programs Coordinator

Universities of Wisconsin; Alabama; Hybrid; USD 30,000 - 41,000; Full time

Benefits offered by this job

Vacation and sick leave

Competitive benefits

Job summary

The University of Wisconsin–Madison's BerbeeWalsh Department of Emergency Medicine seeks a collaborative Medical Program Assistant to support the Education Division and coordinate educational programs. This role provides high-level administrative support to faculty and leadership in a dynamic academic setting.

Responsibilities include managing communications, schedules, documents, and project tracking, while ensuring efficient operations and collaborative planning for physician education.

Qualifications

• At least one year of administrative experience in an academic, medical, research or office setting.
• Proficiency with software programs including Excel, Word, Outlook, at Adobe products.
• Experience using virtual conferencing tools (WebEx, Zoom, Microsoft Teams, etc.).
• Excellent interpersonal communication and writing skills.
• High level ability to remain focused, attend to detail, meet deadlines, and prioritize independently.
• Preferred: Demonstrated ability to manage complex calendars, coordinate meetings, and prioritize competing requests for multiple stakeholders.
• Preferred: Experience coordinating travel arrangements, conference registrations, purchasing, expense reimbursements, and other fiscal/administrative processes.
• Preferred: Experience preparing correspondence, meeting materials, reports, and other professional documents.
• Preferred: Experience developing or improving workflows using automation tools (Power Automate, reporting dashboards, data tracking systems).

Responsibilities

• Assist leadership, faculty, and providers with processing expenses through correct channels and ensure account balances.
• Serve as the primary contact and subject matter expert for specified program policies and procedures.
• Assist in coordinating daily activities of providers or programs by entering information into databases and preparing reports.
• Coordinate with senior management to define program goals and fiscal objectives.
• Act as the primary liaison for providers or programs and refer stakeholders to providers, agencies, patients, and staff.
• Identify opportunities for program improvements and make recommendations.
• Schedule logistics and secure resources for program meetings, events, conferences, and travel.
• Provide back-up administrative support during absences and train/guide others as needed.
• Perform administrative tasks including phone service, word processing, transcribing, filing, and calendaring.

Skills

Written communication

Prioritization

Interpersonal communication

Administrative experience

Education

High School Diploma

Tools

Excel

Word

Outlook

Adobe products

WebEx

Zoom

Microsoft Teams

Job description

The University of Wisconsin–Madison's BerbeeWalsh Department of Emergency Medicine seeks a collaborative Medical Program Assistant to support the Education Division and coordinate educational programs. This role provides high-level administrative support to faculty and leadership in a dynamic academic setting.

Responsibilities include managing communications, schedules, documents, and project tracking, while ensuring efficient operations and collaborative planning for physician education.