Remote-Eligible Administrative Assistant, Academic Senate

University of California, Berkeley; Berkeley (CA); Hybrid; USD 44,000 - 47,000; Full time

Benefits offered by this job

Remote work up to 1 day/week within US

UC benefits

Job summary

University of California, Berkeley is seeking an Academic Senate Administrative Assistant to manage administrative services for the academic organization and support long- and short-range planning. The role includes finance, HR, IT, facilities, and student services coordination under the executive office.

The position emphasizes discretion, stakeholder communication, and ensuring timely responses to inquiries, while supporting the chair, vice chair, and executive staff.

Qualifications

• Thorough knowledge of administrative procedures and processes, including word processing, spreadsheet, and database apps.
• Experience merging multiple PDFs into a single document with headers/footers.
• Strong verbal and written communication skills with multiple stakeholders.
• Ability to use high level discretion and maintain confidentiality.

Responsibilities

• Provides administrative support to the Divisional Council and Committee on Faculty Awards & Lectures (FAL) for meetings.
• Compiles agendas, drafts minutes and reports, and coordinates records and archives.
• Coordinates logistics for meetings, including facilities, AV, and web postings.
• Prepares correspondence and materials for department management/faculty, ensuring accuracy.
• Edits and proofs materials for content consistency.

Skills

Administrative procedures

PDF merging

Verbal and written communication

Discretion and confidentiality

Education

High school diploma or equivalent

Job description

University of California, Berkeley is seeking an Academic Senate Administrative Assistant to manage administrative services for the academic organization and support long- and short-range planning. The role includes finance, HR, IT, facilities, and student services coordination under the executive office.

The position emphasizes discretion, stakeholder communication, and ensuring timely responses to inquiries, while supporting the chair, vice chair, and executive staff.