Remote-Eligible Admin Assistant III — Records & Data

The University of New Mexico; Albuquerque, Northern (NM, KY); Hybrid; USD 25,000 - 32,000; Full time

Benefits offered by this job

Health benefits

Tuition remission

Dependent education

Job summary

The University of New Mexico’s Office of the Medical Investigator (OMI) seeks an Administrative Assistant 3 to support complex operations, education, and programmatic tasks within the Pathology department. The role emphasizes independent judgment and data-driven tracking using Smartsheet and related systems.

This staff position is based in Albuquerque, NM, with eligibility for remote work up to one day per week after training.

Qualifications

• High school diploma or GED; at least 5 years of related experience.
• Completed degree(s) above the minimum education requirement may be substituted for experience on a year-for-year basis.

Responsibilities

• Respond to telephone calls and inquiries from families, members of the public, and outside agencies, providing accurate information and assistance.
• Process and fulfill requests for OMI records from the public and outside agencies while ensuring compliance with IPRA, HIPAA, OMI policies, and confidentiality requirements.
• Maintain and archive OMI and outside‑agency records in accordance with records-management, retention, and confidentiality requirements.
• Support OMI Pathologists by locating, obtaining, and compiling requested documentation.
• Perform and maintain other administrative responsibilities to support OMI and the Records Department.

Skills

Customer service

Records management

Administrative support

Data entry

Education

High school diploma or GED

Job description

The University of New Mexico’s Office of the Medical Investigator (OMI) seeks an Administrative Assistant 3 to support complex operations, education, and programmatic tasks within the Pathology department. The role emphasizes independent judgment and data-driven tracking using Smartsheet and related systems.

This staff position is based in Albuquerque, NM, with eligibility for remote work up to one day per week after training.