Remote Document Management & Move-In Coordinator

ProRecruiters; Tulsa (OK); On-site; USD 28,000 - 33,000; Full time

Job summary

ProRecruiters, part of Array Corporation, is seeking a Document Management & Move-In Coordinator to join a growing team in Tulsa, OK. The role focuses on handling client paperwork, data tracking, and move-in logistics.

You will use Excel or Google Sheets, coordinate with multiple teams, and protect confidential client records while meeting deadlines. The position is full-time and may start as a temporary contract with potential expansion.

Qualifications

• Experience tracking deadlines and coordinating across multiple teams.
• Proficient in Microsoft Excel or Google Sheets.
• Ability to handle sensitive client information with discretion.
• Reliable internet access, private workspace, and reliable transportation required.
• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills.
• Professional written and verbal communication.
• Ability to work independently and follow through on assignments.
• Adaptability in a temporary role that may expand based on program needs.

Responsibilities

• Handle client file auditing and documentation review.
• Manage spreadsheets and data tracking.
• Assist with move-in scheduling and logistics coordination.
• Vendor, landlord, and partner documentation management.
• Use Microsoft Excel or Google Sheets to organize documents.
• Handle rental assistance agreement reconciliation.
• Coordinate financial and funding documentation.
• Track deadlines and follow up across multiple teams.
• Maintain accurate and confidential client records.

Skills

Deadline tracking

Cross-team coordination

Excel/Sheets proficiency

Discretion

Attention to detail

Time management

Communication

Independent work

Adaptability

HMIS

Tools

HMIS

Job description

ProRecruiters, part of Array Corporation, is seeking a Document Management & Move-In Coordinator to join a growing team in Tulsa, OK. The role focuses on handling client paperwork, data tracking, and move-in logistics.

You will use Excel or Google Sheets, coordinate with multiple teams, and protect confidential client records while meeting deadlines. The position is full-time and may start as a temporary contract with potential expansion.