Remote Creative Operations Lead

Outside; United States; Remote; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health care

Vision

Dental

Retirement plan

Flexible Time Away

Sick leave

Job summary

Outside is seeking a Creative Operations Specialist to drive efficiency for Brandworks. You will balance project management with production coordination, supporting video campaigns and creator marketing.

You’ll liaise with Strategy, Sales, Production, and Client Services to keep multi‑phase campaigns on track while maintaining organized documentation. The role demands strong communication, meticulous organization, and the ability to manage timelines, budgets, and approvals across teams.

Qualifications

• Bachelor’s degree in Marketing, Communications, Media Production, Project Management, or related field.
• 3+ years of experience in creative operations, project management, production coordination, agency operations, or integrated marketing.
• Exceptional organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Experience coordinating video or content production workflows.
• Experience managing timelines, budgets, approvals, and cross-functional teams.

Responsibilities

• Assist in developing internal workflows, documentation, and best practices that improve efficiency across Brandworks.
• Proactively identify project risks and help solve production challenges to keep campaigns on schedule.
• Maintain and share a live campaign status/timeline tracker with Client Services, flagging at-risk milestones with defined lead time.
• Attend campaign kickoff and handoff meetings with Client Services to align on scope, timeline, and client expectations before production begins.
• Manage production timelines, pre-production decks, calendars, milestones, approvals, and deliverables.
• Assist producers with shoot logistics — crew coordination, travel, permits, locations, releases, rentals, and production research.
• Help coordinate post-production schedules, review cycles, version tracking, and client feedback.
• Manage final asset delivery, ensuring all deliverables meet client specifications and deadlines.
• Help identify, vet, onboard, and manage creator relationships alongside the Creator Marketing Manager.
• Assist Creative Strategists in developing pitch materials, creative concepts, production approaches, cost estimates, and talent recommendations.
• Maintain project files, creative assets, and documentation throughout campaign lifecycles.
• Track campaign budgets, invoices, production expenses, and vendor paperwork.
• Ensure all contracts, releases, and production documentation are completed and organized.

Skills

Communication

Organization

Project management

Cross-functional collaboration

Video production workflows

Stakeholder management

Education

Bachelor’s degree in Marketing, Communications, Media Production, Project Management, or related field

Tools

Asana

Monday.com

Airtable

Smartsheet

Job description

Outside is seeking a Creative Operations Specialist to drive efficiency for Brandworks. You will balance project management with production coordination, supporting video campaigns and creator marketing.

You’ll liaise with Strategy, Sales, Production, and Client Services to keep multi‑phase campaigns on track while maintaining organized documentation. The role demands strong communication, meticulous organization, and the ability to manage timelines, budgets, and approvals across teams.