Remote Creative Operations Coordinator - Part-Time, EST

Openkrill; United States; Remote; USD 34,000 - 76,000; Part time

Job summary

Openkrill is seeking an experienced Creative Operations Coordinator to lead the day-to-day operation of the creative function, translating strategy into actionable execution plans and ensuring delivery quality.

This fully remote, EST-aligned, part-time role (20 hr/week) supports U.S.-based clients while accepting candidates globally; the role emphasizes resource coordination, workflow management, and cross-functional collaboration to elevate creative output.

Qualifications

• 3–5 years of experience in creative leadership, creative operations, design leadership, or a related role.
• Experience managing creative projects from concept through final delivery.
• Experience coordinating creative teams, workflows, timelines, and deliverables.
• Experience working in an agency, studio, or fast-paced creative environment is preferred.

Responsibilities

• Lead the day-to-day operations and execution of the creative function.
• Translate approved creative strategies into clear execution plans for creative teams.
• Ensure creative work is delivered efficiently, consistently, and at a high level of quality.
• Maintain visibility across active projects, priorities, and deadlines.
• Identify execution risks, blockers, and missing inputs before they affect delivery.
• Ensure teams have the clarity, resources, and direction required to execute successfully.
• Own creative workflows, trafficking, assignments, schedules, and delivery processes.
• Build and maintain systems that improve organization, accountability, and efficiency.
• Coordinate creative projects from brief through final delivery.
• Manage timelines and ensure deliverables are completed on schedule.
• Develop repeatable and scalable processes that improve creative execution.
• Partner with account and delivery teams to keep projects moving forward.
• Own creative brief readiness and ensure teams have clear direction before execution begins.
• Translate strategic creative direction into actionable guidance for creative teams.
• Review creative deliverables for brief alignment, quality, consistency, and executional excellence.
• Provide first-pass creative reviews and actionable feedback.
• Identify opportunities to improve executional quality and creative processes.
• Escalate strategic creative decisions or significant quality concerns when appropriate.
• Coordinate internal creative resources and external contractors.
• Support resource planning, workload management, and creative prioritization.
• Identify capacity constraints and potential delivery risks.
• Track creative resource utilization and effort against approved scope and estimates.
• Flag scope creep, resource overruns, and potential budget risks to senior creative leadership.
• Provide resource and contractor inputs to support creative scoping and estimating.
• Prioritize creative work based on established business and client priorities, resource availability, and delivery timelines.
• Provide day-to-day guidance and execution support to creative teams.
• Ensure teams have the tools, information, and support required to succeed.
• Collaborate with account teams and internal stakeholders to maintain creative alignment.
• Support client-related creative processes and project execution.
• Help ensure creative deliverables meet client expectations and strategic goals.
• Provide tactical creative recommendations and identify areas requiring senior creative input.
• Maintain strong communication across creative, account, and operational teams.
• Identify opportunities to improve creative systems, tools, and workflows.
• Help implement new creative processes and methodologies.
• Create repeatable approaches that improve quality and efficiency.
• Support the continued evolution of the creative function by operationalizing new tools, processes, methodologies, and ways of working.
• Contribute ideas that strengthen creative execution and team performance.

Skills

Creative leadership

Project management

Resource coordination

Workflow management

Stakeholder collaboration

Brief management

Delivery oversight

Job description

Openkrill is seeking an experienced Creative Operations Coordinator to lead the day-to-day operation of the creative function, translating strategy into actionable execution plans and ensuring delivery quality.

This fully remote, EST-aligned, part-time role (20 hr/week) supports U.S.-based clients while accepting candidates globally; the role emphasizes resource coordination, workflow management, and cross-functional collaboration to elevate creative output.