Remote Coordinator, Inner Space Center & Ocean Exploration

University of Rhode Island; Kingston (RI); Hybrid; USD 77,000 - 82,000; Full time

Job summary

University of Rhode Island, Narragansett Bay Campus, seeks a Coordinator to support the Inner Space Center (ISC) and Ocean Exploration Cooperative Institute (OECI) with programmatic and administrative tasks, tracking spending, and liaising with URI offices on sponsored projects.

You will oversee calendars, meetings, travel, procurement, and reporting for ISC projects and assist with budgets, sub-awards, and personnel actions across multiple initiatives.

Responsibilities

• Track and report financial and progress across ISC projects; invoicing and financial reporting; develop protocols for milestones and spending.
• Manage finances and administration of multi-year government funded projects; sub awards, budgets, awards; submit and track actions.
• Process monthly invoices and clearing of advances.
• Prepare monthly financial reports; review spending and budgets; prepare accruals and end-of-year reports.
• Assist in budget preparation and proposal supporting documents.
• Manage ISC travel; domestic and international logistics; Travel Authorization requests and expense reports.
• Assist in HR activities including ISC search committees, hiring, mentoring, and payroll processes.
• Assist ISC interns.
• Coordinate meetings and tours; obtain visas; lodging and transport arrangements.
• Manage ISC Service Center; procurement of supplies and equipment; coordinate quotes and RFPs.
• Travel 1-2 times a year to partner institutions or NOAA offices for reviews and planning.
• Initiate personnel action forms; perform additional duties as required.

Job description

University of Rhode Island, Narragansett Bay Campus, seeks a Coordinator to support the Inner Space Center (ISC) and Ocean Exploration Cooperative Institute (OECI) with programmatic and administrative tasks, tracking spending, and liaising with URI offices on sponsored projects.

You will oversee calendars, meetings, travel, procurement, and reporting for ISC projects and assist with budgets, sub-awards, and personnel actions across multiple initiatives.