Coordinator, Inner Space Center (ISC)

University of Rhode Island; Kingston (RI); Hybrid; USD 77.000 - 82.000; Vollzeit

Zusammenfassung

University of Rhode Island, Narragansett Bay Campus, seeks a Coordinator to support the Inner Space Center (ISC) and Ocean Exploration Cooperative Institute (OECI) with programmatic and administrative tasks, tracking spending, and liaising with URI offices on sponsored projects.

You will oversee calendars, meetings, travel, procurement, and reporting for ISC projects and assist with budgets, sub-awards, and personnel actions across multiple initiatives.

Aufgaben

• Track and report financial and progress across ISC projects; invoicing and financial reporting; develop protocols for milestones and spending.
• Manage finances and administration of multi-year government funded projects; sub awards, budgets, awards; submit and track actions.
• Process monthly invoices and clearing of advances.
• Prepare monthly financial reports; review spending and budgets; prepare accruals and end-of-year reports.
• Assist in budget preparation and proposal supporting documents.
• Manage ISC travel; domestic and international logistics; Travel Authorization requests and expense reports.
• Assist in HR activities including ISC search committees, hiring, mentoring, and payroll processes.
• Assist ISC interns.
• Coordinate meetings and tours; obtain visas; lodging and transport arrangements.
• Manage ISC Service Center; procurement of supplies and equipment; coordinate quotes and RFPs.
• Travel 1-2 times a year to partner institutions or NOAA offices for reviews and planning.
• Initiate personnel action forms; perform additional duties as required.

Jobbeschreibung

Coordinator, Inner Space Center (ISC) & Ocean ExplorationCooperative Institute

• Posting Number: SF02242
• Position Type: Professional Staff
• Union: PSA/NEA - Professional Staff Assoc
• Pay Grade Level: Grade Level: 9
• Pay Grade Range: Salary Hiring Range: $77,000 -$82,000
• Department: GSO Research
• Campus Location: Narragansett Bay Campus

Job Description Summary:

Search will be open until filled. Firstconsideration will be given to applications received by 11/05/2026. Applications received after 11/05/2026 may be reviewed depending onsearch progress and needs but are not guaranteed fullconsideration.

THE POSITION IS ELIGIBLE FOR A REMOTE/HYBRID WORKSCHEDULE.

Position Summary:

Assist the Inner Space Center and Ocean ExplorationCooperative Institute (OECI) with programmatic and administrativesupport. Develop and implement protocols to track spending acrossall ISC projects. Coordinate financial and administrative supportfor all ISC transactions and serve as a liaison with URI Office ofSponsored Projects, and the URI OECI administrative office. Assistwith pre and post award requirements in coordination with URI OSP.Assist with managing the ISC calendar of meetings to includescheduling and keeping meeting minutes for routine meetings withfunding agencies. Hire contractors and students working on projectsand general administrative tasks. Assist with travel, procurement,and invoicing functions within the ISC. Track the ISC ServiceCenter budget and provide regular reports.

Duties and Responsibilities:

KEY DUTIES AND RESPONSIBILITIES:

• Track and report financial and progress across ISC projects toinclude financial and operational milestones. Assist in invoicingand financial reporting for each project. Develop protocols totrack operational milestones and spending across all ISCprojects.
• Manage the finances and administration of several multi-yeargovernment funded projects. This includes processing and managingsub awards (payments, budget, and close-out); developing annualbudgets; processing and managing awards(including expensemonitoring) through URI systems. Submit and track award actionsthrough the URI system to ensure timely processing.
• Process monthly invoices and clearing of advances.
• Prepare monthly financial reports for multiple projects. Review,interpret and analyze monthly spending and compare against budgets.Prepare quarterly accruals, end of year and end of projectfinancial reports to sponsors.
• Assist in the preparation of budgets and supporting documents forproposals and related submission.
• Manage travel for ISC . Prepare and assist in all phases ofdomestic and international travel as needed. Coordinate all relatedlogistics, including, but not limited to: lodging, meals, groundtransport and daily logistical schedules, etc. Initiate TravelAuthorization Requests (pre-travel) and submit Expense Reports(post travel) for ISC staff, contractors, and students.
• Assist in human resources actions including participation in ISCsearch committees (including required trainings) as requested;assisting in advertising, hiring of URI and non-URI project staff;mentoring/orienting administrative and finance staff; hiring andsupervising students; processing Graduate Assistantships;processing faculty and internal payroll contracts; processing andmanaging personal service contract.
• Assist with ISC interns.
• Coordinate logistics for meetings and tours at URI and as necessaryfor ISC projects. This includes obtaining visas, pre-departure andarrival orientations, lodging, transport, health and accidentinsurance and ground transport.
• Manage ISC'S Service Center and project purchasing and procurementof supplies and equipment.
• Responsible for coordinating quotes, RFQ's, RFP's, working withsuppliers, etc. Coordinate ISC space, building maintenance andrepair.

OTHER DUTIES AND RESPONSIBILITIES:

• Travel one or two times a year to partner institutions or NOAAoffices to review finances, standard operating procedures,administrative policy, and systems, and participate in workplanning. Train URI and non-URI project staff on protocols, reviewof policy and procedures, etc.
• Initiate and prepare personnel action forms.
• Perform additional duties as required.

LICENSES, TOOLS, AND EQUIPMENT:

Personal computers, printers; Google Workspace, Microsoft 365,Adobe Acrobat.

Posting Date:

10/23/2026