Remote Contract Administrator - Finance & Compliance

Jake Marshall LLC; Tampa (FL); On-site; USD 56,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K with company match

We Care culture

Job summary

Limbach Facility Services LLC is seeking a Contract Administrator to review, monitor, and enter downstream contracts for Operational Finance’s Shared Services. You will ensure compliance in legal, insurance, and authority limits, coordinating with branch management and the legal department when changes are needed.

Daily duties include preparing purchase agreements and subcontracts, tracking fully executed contracts, collecting insurance documents, and ensuring terms align with company policies

Qualifications

• Bachelor's degree in Business, Finance, Accounting, or a related field, OR 2+ years of relevant, job-related experience in a service or construction industry (without a degree).
• Foundational knowledge of accounting principles and practices.
• Proficiency with Microsoft Office products (Excel and Word in particular).
• Must be organized, attentive to detail, and possess strong analytical skills.
• Ability to effectively communicate (both written and verbally) with diverse audiences.
• Capacity to produce results when working both independently and as part of a team.

Responsibilities

• Reviews and prepares purchase agreements, subcontracts, and other contracts as required.
• Monitors the status of all pending contracts, and organizes and tracks all fully executed agreements.
• Collects insurance requirements, release of liens, safety information, and other qualifying documents needed for compliance with vendors, customers, etc.
• Analyzes proposed changes to terms and conditions, and coordinates approval by branch management and legal department, as determined by the Company’s limits of authority.
• Enter and commits all purchase agreements, subcontracts, and vendor contracts into Viewpoint.
• Researches and resolves any pending invoice exceptions for downstream contracts to ensure change orders and contracts are in place prior to approving exceptions.

Skills

Microsoft Office

Analytical skills

Communication skills

Detail oriented

Team player

Organized

Education

Bachelor's degree in Business/Finance/Accounting

2+ years relevant experience

Tools

Viewpoint

Job description

Limbach Facility Services LLC is seeking a Contract Administrator to review, monitor, and enter downstream contracts for Operational Finance’s Shared Services. You will ensure compliance in legal, insurance, and authority limits, coordinating with branch management and the legal department when changes are needed.

Daily duties include preparing purchase agreements and subcontracts, tracking fully executed contracts, collecting insurance documents, and ensuring terms align with company policies