Remote Construction Project Coordinator

180 Engineering; Chicago (IL); Hybrid; USD 52,000 - 78,000; Full time

Job summary

180 Engineering is seeking a Project Coordinator to support Project Managers across multiple field projects for national clients in data center, biotech, pharma, aerospace, and more. You will help maintain schedules, documentation, and compliance from kickoff through closeout, and assist with billing, submittals, RFIs, and change orders.

The role emphasizes accuracy, timely communication, and teamwork in a hybrid work setting near a company location, with limited travel.

Qualifications

• Associate or bachelor’s degree in construction management, business, engineering, or a related field preferred; relevant project coordination, construction administration, or field operations experience may be considered in lieu of a degree.
• 3+ years of experience in project coordination, construction administration, field operations, subcontractor coordination, or a related role preferred.
• Working knowledge of project schedules, purchase orders, billing documentation, change orders, submittals, RFIs, customer compliance requirements, and project closeout processes.
• Demonstrated attention to detail and commitment to maintaining accurate, complete, and timely project documentation.
• CAPM, Google Project Management Certificate, or CompTIA Project+ certification preferred; 30-hour OSHA preferred.
• Hybrid near a company location or remote, with less than 15% travel; strong computer skills with MS Office, CRM, and Smartsheet.

Responsibilities

• Support Project Managers with planning, coordination, and documentation for multiple field projects from kickoff through closeout.
• Maintain project timelines, milestone dates, action items, and related records in Smartsheet, CRM, and other project systems, and flag schedule changes or gaps to the Project Manager.
• Coordinate OCIP/CCIP requirements, renewals, and completion tracking with customers, brokers, field teams, and internal partners.
• Coordinate customer safety-program requirements and points of contact, and track required submissions, renewals, and status items for the Project Manager.
• Coordinate craft personnel onboarding, training documents, and certification approvals so required records are complete before site work.
• Support customer force management software requirements, including maintaining required personnel information and tracking submissions and approvals.
• Support project billing and invoicing by maintaining billing documentation, tracking due dates and required backup, and coordinating timely submission with the Project Manager and billing team.
• Prepare, route, track, and maintain change orders, submittals, and requests for information (RFIs), following up on responses and approvals.
• Maintain accurate project records, including schedules, budgets, purchase orders, change orders, submittals, RFIs, compliance records, and financial documentation.
• Coordinate project communications, meetings, status updates, meeting minutes, and action-item follow-up with customers, field teams, contractors, and internal departments.
• Monitor assigned deliverables, billing milestones, and documentation status, and promptly escalation potential risks, delays, missing information, or compliance issues to the Project Manager.
• Support project kickoff, job setup, mobilization, demobilization, and closeout activities under the direction of the Project Manager.
• Develop project coordination capabilities through training, mentorship, field exposure, and progressively increasing responsibilities.
• Model our core values, complete required company and role-specific training, and comply with all safety policies and procedures, including proper use of required PPE.

Skills

Project coordination

Time management

Attention to detail

Communication

Multitasking

Education

Bachelor's degree in construction management, business, engineering, or related field

Tools

Smartsheet

CRM software

Microsoft Excel

PowerPoint

Microsoft Word

Job description

The Project Coordinator supports Project Managers in coordinating multiple field projects for a national precision cleaning and passivation contractor serving data center, biotechnology, pharmaceutical, aerospace, semiconductor, and industrial markets. Working under the direction of the assigned Project Manager, this role maintains project timelines and documentation, supports billing and commercial records, and coordinates customer compliance requirements, craft onboarding, and required project records from setup through closeout. Key responsibilities include OCIP/CCIP tracking, safety-program coordination, customer force management software requirements, billing tasks, change orders, submittals, and RFIs, with prompt escalation of schedule, compliance, billing, and documentation issues.

Responsibilities for Project Coordinator:

• Support Project Managers with planning, coordination, and documentation for multiple field projects from kickoff through closeout.
• Maintain project timelines, milestone dates, action items, and related records in Smartsheet, CRM, and other project systems, and flag schedule changes or gaps to the Project Manager.
• Coordinate OCIP/CCIP requirements, renewals, and completion tracking with customers, brokers, field teams, and internal partners.
• Coordinate customer safety-program requirements and points of contact, and track required submissions, renewals, and status items for the Project Manager.
• Coordinate craft personnel onboarding, training documents, and certification approvals so required records are complete before site work.
• Support customer force management software requirements, including maintaining required personnel information and tracking submissions and approvals.
• Support project billing and invoicing by maintaining billing documentation, tracking due dates and required backup, and coordinating timely submission with the Project Manager and billing team.
• Prepare, route, track, and maintain change orders, submittals, and requests for information (RFIs), following up on responses and approvals.
• Maintain accurate project records, including schedules, budgets, purchase orders, change orders, submittals, RFIs, compliance records, and financial documentation.
• Coordinate project communications, meetings, status updates, meeting minutes, and action-item follow-up with customers, field teams, contractors, and internal departments.
• Monitor assigned deliverables, billing milestones, and documentation status, and promptly escalation potential risks, delays, missing information, or compliance issues to the Project Manager.
• Support project kickoff, job setup, mobilization, demobilization, and closeout activities under the direction of the Project Manager.
• Develop project coordination capabilities through training, mentorship, field exposure, and progressively increasing responsibilities.
• Model our core values, complete required company and role-specific training, and comply with all safety policies and procedures, including proper use of required PPE.

Requirements for Project Coordinator:

• Associate or bachelor’s degree in construction management, business, engineering, or a related field preferred; relevant project coordination, construction administration, or field operations experience may be considered in lieu of a degree.
• 3+ years of experience in project coordination, construction administration, field operations, subcontractor coordination, or a related role preferred.
• Working knowledge of project schedules, purchase orders, billing documentation, change orders, submittals, RFIs, customer compliance requirements, and project closeout processes.
• Demonstrated attention to detail and commitment to maintaining accurate, complete, and timely project documentation.
• CAPM, Google Project Management Certificate, or CompTIA Project+ certification preferred.
• 30-hour OSHA preferred.
• Ability to manage workload and time effectively while prioritizing tasks to be consistently productive.
• Ability to analyze situations and make timely decisions using good judgment, clear logic, and common sense.
• Excellent computer skills in Microsoft Word, Excel, and PowerPoint, and the ability to use CRM, Smartsheet, and customer workforce management software.
• Ability to take initiative, maintain confidentiality, meet deadlines, and work in a team environment.
• Legal capacity to comply with federally mandated requirements of the U.S. Export Control Laws.
• Hybrid near a company location or remote, with less than 15% travel by land and/or air.
• Field work may involve exposure to moving mechanical parts, noise requiring hearing protection, dust, fumes, smoke, toxic chemicals, disagreeable odors, and wet or humid conditions.