Remote Construction Admin & Project Coordinator (DFW)

Gutters N More LLC; Alvarado (TX); Remote; USD 30,000 - 39,000; Full time

Benefits offered by this job

Paid major holidays

Two weeks paid time off

Remote work option

Job summary

Gutters 'N More LLC is hiring a Remote Construction Administrative Assistant / Project Coordinator to support residential renovation projects in the DFW area. The role emphasizes construction administration, permit handling, and coordinating inspections while managing multiple projects from a remote setting.

Candidates should have experience with QuickBooks, scheduling, and vendor coordination, with the ability to work independently in a fast-paced environment and occasional office visits in the

Qualifications

• Construction administration experience.
• Experience handling construction permits and coordinating inspections.
• Knowledge of residential renovation workflows and subcontractor coordination.
• Experience with QuickBooks, expense entry, budgeting, and job-cost tracking.
• Proficiency with email, Excel or Google Sheets, PDFs, and digital file organization.
• Ability to read scopes of work and maintain project records.
• Strong communication, organization, attention to detail, and follow-through.
• Must reside in DFW and be available for occasional office visits.

Responsibilities

• Maintain project information, schedules, vendor assignments, deadlines, and status updates in Monday.com.
• Review scopes of work and track unfinished tasks, missing information, and project requirements.
• Coordinate subcontractor visits, inspections, material deliveries, and other scheduled work.
• Follow up with vendors to confirm start dates, completion dates, and delays.
• Document meeting notes and track assigned tasks through completion.
• Alert management to scheduling conflicts, missing approvals, and issues affecting completion.
• Prepare and submit building and trade permit applications to DFW municipalities.
• Gather required documents from contractors, property owners, and project managers.
• Track permit approvals, fees, corrections, and outstanding requirements.
• Schedule inspections and follow up on results and reinspection requirements.
• Maintain organized permit and inspection records for each property.
• Monitor client portals for new work orders and updates.
• Prepare estimates, change orders, work authorizations, and invoices using information provided by management.
• Track change-order submissions and follow up on approvals.
• Assemble scopes, approved changes, completion photos, and supporting documents for invoicing.
• Track invoice submissions and missing documentation.
• Prepare material orders and supplier quotes from approved lists and scopes.
• Coordinate pickups and deliveries with field crews and suppliers.
• Confirm quantities, selections, availability, and delivery dates before ordering.
• Collect receipts and document purchases by property.
• Follow up on missing, incorrect, damaged, or delayed materials.
• Obtain approval before placing additional orders or authorizing extra work.
• Enter bills, receipts, and expenses into QuickBooks.
• Track material purchases, subcontractor payments, and job costs against project budgets.
• Maintain organized digital files, CompanyCam photo links, and project documentation.
• Prepare reports showing progress, outstanding work, and items needing management attention.
• Communicate professionally with clients, project managers, subcontractors, suppliers, and field employees.
• Monitor company email and communication channels during scheduled work hours.
• Respond promptly, document important conversations, and follow up until questions are resolved.
• Keep management informed of urgent issues and changes affecting cost, scope, or schedule.

Skills

Construction administration

Permits & inspections

QuickBooks

Excel/Sheets

Project documentation

Communication

Independent work

DFW resident

Tools

Monday.com

CompanyCam

QuickBooks

Excel

PDFs

Job description

Gutters 'N More LLC is hiring a Remote Construction Administrative Assistant / Project Coordinator to support residential renovation projects in the DFW area. The role emphasizes construction administration, permit handling, and coordinating inspections while managing multiple projects from a remote setting.

Candidates should have experience with QuickBooks, scheduling, and vendor coordination, with the ability to work independently in a fast-paced environment and occasional office visits in the