Remote Closing Manager

Hire Latam LLC; United States; Remote; USD 25,000 - 33,000; Full time

Benefits offered by this job

Remote work from Latin America

Paid in USD

Job summary

Hire Latam LLC is seeking a proactive Closing Manager to lead the Transactions Department and ensure accurate, compliant real estate closings while coordinating with title, escrow, and accounting teams. The role reports to the VP of Sales & Marketing and supervises Closing Coordinators and Transaction Assistants.

The position is full-time, remote from Latin America, operating during U.S. business hours, with software automation and process improvements at the core of daily tasks.

Qualifications

• 3+ years of real estate closing management, transaction coordination, escrow administration, or homebuilder sales operations.
• Solid understanding of real estate filing requirements, title/escrow processes, settlement statements, and state compliance.
• Highly tech-savvy with experience operating real estate enterprise software (e.g., Mark Systems) and advanced spreadsheets.
• Proven ability to lead, mentor, and manage transaction assistants and closing coordinators in a fast-paced environment.
• Excellent written and verbal English skills to collaborate with executives, title officers, sales teams, and legal entities.
• Strong analytical mindset capable of resolving transactional roadblocks, auditing figures, and multitasking.
• Full availability to work Monday through Friday, 8:00 AM – 5:00 PM U.S. business hours.
• Dedicated quiet home office, personal computer, headset, and reliable internet.

Responsibilities

• Supervises Closing Coordinators and Transaction Assistants, ensuring accuracy and workflow.
• Collects, reviews, and audits all transactional documentation for every sale for completeness and compliance.
• Audits, closes out, and balances transaction files, reviewing Final Settlement Statements for accuracy.
• Coordinates with title and escrow companies on closing dates and documents.
• Manages file archival processes and maintains organized real estate records.

Skills

Real estate closing experience

Real estate regulatory knowledge

Software & database proficiency

Team supervision

Advanced English communication

Problem solving & multitasking

Schedule alignment

Remote infrastructure setup

Mark Systems

Excel

Tools

Mark Systems

Job description

Job Title: Remote Closing Manager (100% Work From Home)

Location: Remote from Latin America

Position Type: Full-time

Salary: $2,600 USD monthly salary (Paid directly in USD)

Schedule: Monday through Friday, 8:00 AM – 5:00 PM US Time Zone

About the Client

Our Client is an established homebuilder and real estate development company dedicated to constructing high-quality residential communities, managing property sales, and delivering exceptional homebuying experiences. Driven by operational precision, compliance, and structured transaction management, they oversee multi-community developments from land acquisition and lot takedowns to final home closings. To support their expanding production pipeline and sales volume, they rely on experienced real estate transaction leaders to direct the closing process, maintain software databases, and ensure regulatory compliance.

About the Role

Our Client is seeking an organized, tech-savvy, and proactive Closing Manager to lead their Transactions Department. Reporting directly to the Vice President of Sales and Marketing, this professional will supervise Closing Coordinators and Transaction Assistants while taking full ownership of real estate file accuracy, escrow communications, title coordination, and software automation. Operating full-time during U.S. business hours, this leader bridges the gap between sales, operations, accounting, and title companies to guarantee smooth, compliant, and on-time real estate closings.

Key Responsibilities

Department Leadership & Transaction File Compliance

• Supervises, trains, and holds Closing Coordinators and Transaction Assistants accountable for accuracy, data entry timelines, and daily workflow execution.
• Collects, reviews, and audits all transactional documentation for every home sale and lot conveyance, ensuring 100% completeness and compliance with state real estate requirements (e.g., Oregon State standards).
• Audits, closes out, and balances transaction files, reviewing Final Settlement Statements for accuracy before handing files off to the Accounting Department.
• Manages the annual file archival process and maintains organized, standardized real estate record-keeping systems.

Title, Escrow & Closing Operations

• Coordinates directly with title and escrow companies regarding closing dates, earnest money, project statuses, land acquisitions, and lot takedown escrows.
• Obtains and prepares all final closing documentation for buyer signatures, verifies closing statements, sends commission demands, and assists with notarization requirements.
• Processes change orders, price modifications, sales releases, and ratifies Addendum Change Orders in enterprise management software (Mark Systems) on the same business day received.
• Monitors new community openings and initial community closings to ensure standardized operational procedures are established.

Financial Reporting, Software & Legal Administration

• Tracks and accounts for buyer sales incentives, maintains the projected closings spreadsheet, and calculates quarterly agent bonuses.
• Prepares and reconciles weekly, monthly, and ad-hoc closing reports for Operations and Executive leadership teams.
• Administers enterprise management software and transaction databases, continually identifying opportunities to automate workflows and eliminate manual bottlenecks.
• Supports administrative functions regarding building leases, HOA creation, CCR implementation, promissory notes, lot purchase agreements, and Notice of Completion recordings.

Qualifications, Skills, and Key Competencies

Required Qualifications

• Real Estate Transaction Experience: 3+ years of experience in real estate closing management, transaction coordination, escrow administration, or homebuilder sales operations.
• Real Estate Regulatory & Filing Knowledge: Solid understanding of real estate filing requirements, title/escrow processes, settlement statements, and state compliance frameworks.
• Software & Database Proficiency: Highly tech-savvy with experience operating real estate enterprise software (e.g., Mark Systems or similar builder/real estate ERPs) and advanced spreadsheets.
• Team Supervision & Accountability: Proven ability to lead, mentor, and manage transaction assistants and closing coordinators in a fast-paced environment.
• Advanced English Communication: Excellent written and verbal English skills to collaborate effectively with executives, title officers, sales teams, and legal entities.
• Problem-Solving & Multi-Tasking: Strong analytical mindset capable of resolving transactional roadblocks, auditing financial figures, and balancing multiple projects fluidly.
• Schedule Alignment: Full availability to work Monday through Friday, 8:00 AM – 5:00 PM U.S. business hours.
• Remote Infrastructure Setup: Dedicated quiet home office, personal computer, professional headset, and high-speed, reliable internet.

Preferred Qualifications

• Prior experience working directly with residential homebuilders, land developers, or multi-community real estate firms.
• Hands-on experience with Mark Systems software or specialized real estate construction and sales platforms.
• Active Notary Public license or willingness to obtain notary certification.
• Knowledge of HOA setup, CCR drafting support, and land acquisition escrow workflows.
• Competitive USD Compensation: $2,600 USD monthly salary paid directly in USD.
• High-Impact Operational Leadership: Direct oversight over company-wide closing operations and software database workflows.
• Cross-Functional Executive Exposure: Strategic collaboration with Sales, Marketing, Accounting, Purchasing, and Executive leadership.
• 100% Remote Infrastructure: Dedicated full-time engagement executed remotely from Latin America.