Remote Clinical Budget & CTMS Analyst

Headlands Research; United States; Remote; USD 65,000 - 70,000; Full time

Benefits offered by this job

Health, dental, & vision insurance

Health Savings Accounts (HSA) & Flex (

Paid time off (PTO) & holidays

Disability, accident, and life insur

Job summary

Headlands Research is seeking a Budget Analyst to join our remote US team and help configure study budgets and payment terms in CRIO CTMS. You will bridge Clinical Operations, Finance, Contracts, AR, and clinical technology to support timely revenue recognition and sponsor invoicing.

This role emphasizes accuracy, cross-functional collaboration, and understanding contract terms to ensure smooth study execution across 20+ sites. Competitive pay and comprehensive benefits available.

Qualifications

• Bachelor’s degree required.
• Experience in or exposure to clinical research budgets.
• Experience using a CTMS (CRIO is a huge plus).
• Strong written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Ability to read, interpret, and understand contract payment terms.
• Proficiency in Microsoft Excel/Outlook.

Responsibilities

• Develop and maintain knowledge of Headlands’ CTMS/clinical applications platform, CRIO, including its financial modules.
• Partner with the Budget & Contract team to understand and interpret clinical trial budget and payment terms.
• Identify potential collection challenges and provide input on strategies to help mitigate them.
• Accurately enter clinical trial budgets and payment terms into CRIO.
• Work with eSource Architects to identify financial considerations when new studies are being built in the system.
• Proactively manage study budgets throughout the study lifecycle.
• Participate in internal study kick-off meetings, providing guidance to sites and the Accounts Receivable team related to CTMS configuration.
• Develop and support processes that improve communication between sites and Accounts Receivable and help ensure sponsors are invoiced promptly for ad hoc and administrative payments.
• Serve as the primary point of contact for the CRIO stipend module.
• Manage configuration requests and oversee the CRIO Finance inbox.
• Work with application vendors as needed to troubleshoot issues, track enhancements, and monitor invoices.
• Build collaborative relationships across Finance, Clinical Operations, and other corporate teams to ensure business needs are met.

Skills

Clinical budgets

Written & verbal communication

Attention to detail

Contract terms interpretation

Microsoft Office proficiency

CTMS budget understanding

CTMS/CRIO experience

Education

Bachelor’s Degree

Tools

CTMS (CRIO)

Job description

Headlands Research is seeking a Budget Analyst to join our remote US team and help configure study budgets and payment terms in CRIO CTMS. You will bridge Clinical Operations, Finance, Contracts, AR, and clinical technology to support timely revenue recognition and sponsor invoicing.

This role emphasizes accuracy, cross-functional collaboration, and understanding contract terms to ensure smooth study execution across 20+ sites. Competitive pay and comprehensive benefits available.