Remote Art Traffic & Creative Operations Lead

ROSTR, Inc.; Northern (KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

ROSTR, Inc. seeks an Art & Creative Traffic Manager to oversee the movement of creative projects from concept to delivery. You will coordinate designers, artists, and vendors, ensuring timely approvals, clear feedback, and seamless production in a fully remote environment.

You will build structured workflows in Asana, manage deadlines across merchandise, music, marketing, and promotions, and communicate proactively with stakeholders to keep projects on track.

Qualifications

• Experience in creative project management, art trafficking, production management, or a related role.
• Strong understanding of creative workflows, artwork approvals, revisions, production timelines, and final asset delivery.
• Experience working with graphic designers, illustrators, animators, artists, printers, or merchandise vendors.
• Strong proficiency with Asana, Google Sheets, Google Drive, email, and other remote collaboration tools.
• Exceptional organizational and project-tracking skills.
• Ability to manage multiple projects, deadlines, and stakeholders simultaneously.
• Excellent written and verbal communication skills.
• Ability to give clear direction and consolidate feedback from multiple stakeholders.
• Strong attention to detail, especially regarding deadlines, file specifications, approvals, and version control.
• Proactive problem-solving skills and a strong sense of ownership.
• Ability to work independently while remaining highly collaborative and responsive.
• Comfortable working in a fast-paced environment with shifting priorities.
• Experience in music, touring, merchandise, entertainment, or agency environments is preferred.

Responsibilities

• Maintain the master art tracking spreadsheet and ensure all project information is accurate and current
• Track creative projects from concept and artist selection through contracting, approvals, production, and final delivery
• Move approved artists and creative partners to the Merchandise Director for contracting
• Manage and coordinate graphic designers, illustrators, poster artists, animators, and other creative contributors
• Assign projects, communicate expectations, establish deadlines, and monitor progress
• Traffic poster art, merchandise art, advertising materials, and other creative assets through the review and approval process
• Collect, organize, and communicate feedback between clients, artists, internal teams, and company leadership
• Confirm that final artwork meets project specifications and is delivered in the correct formats
• Identify delays, missing approvals, conflicting feedback, and other obstacles before they affect production
• Support the ideation and development of creative materials for advertising, music, merchandise, marketing, promotions, gifting, credentials, and special projects
• Work collaboratively with H&E team members to produce artwork, concepts, and mockups for clients
• Coordinate the production of merchandise, music-related assets, flyers, advertising materials, and special projects
• Use Asana effectively to assign tasks, track deadlines, document decisions, and maintain visibility across the organization
• Build and maintain workflows that give key company leaders clear insight into project status, priorities, approvals, and potential risks
• Create and implement creative request, review, approval, and delivery protocols
• Establish scalable creative processes for new business opportunities and existing clients
• Maintain organized files, project notes, creative briefs, approvals, and final assets
• Participate in weekly merchandise and art calls
• Participate in tour and non-tour marketing calls
• Prepare project updates and follow-up items before and after meetings
• Report regularly to key managerial leaders on project status, deadlines, workload, and outstanding decisions

Skills

Project management

Communication

Organization

Cross-functional collaboration

Attention to detail

Tools

Asana

Google Sheets

Google Drive

Job description

ROSTR, Inc. seeks an Art & Creative Traffic Manager to oversee the movement of creative projects from concept to delivery. You will coordinate designers, artists, and vendors, ensuring timely approvals, clear feedback, and seamless production in a fully remote environment.

You will build structured workflows in Asana, manage deadlines across merchandise, music, marketing, and promotions, and communicate proactively with stakeholders to keep projects on track.