Remote Archives & Records Assistant

Arizona Department of Child Safety; Phoenix (AZ); On-site; USD 28,000 - 38,000; Full time

Benefits offered by this job

Affordable health and dental coverage

Top retirement plans

10 paid holidays per year

Vacation time bi-weekly 4:00 hours (3+

Sick time bi-weekly 3:42 hours

Deferred compensation plan

Wellness plans

Remote work option

Job summary

The Arizona Department of Child Safety in Phoenix, AZ seeks an Administrative Assistant 2 - Archives Assistant to support the GLSA Distribution Center by handling closed records for five DCS regions.

You will distribute and index records, provide customer service to internal/external customers, coordinate transfers to State Records Center, and assist with records management inquiries while participating in mandatory trainings and AMS updates.

Qualifications

• Two years of responsible administrative experience.
• Must secure and maintain clearance from the DCS Central Registry.
• Driver’s License is required if driving is an essential function.

Responsibilities

• Distributes and handles closed records to ensure retention schedules are followed.
• Prepares closed document forms for coding, organizing or indexing information.
• Provides effective customer service to internal/external customers and coordinates transfers of records to State Records Center and State Archives.
• Assists field units, offices, and agency managers with records management inquiries.
• Attends meetings and trainings and supports the Arizona Management System by updating boards and charts.
• Performs other duties as assigned.

Skills

Legible penmanship

Verbal and written communication

Interpersonal relationships

Organization and time-management

Providing excellent customer service

Job description

The Arizona Department of Child Safety in Phoenix, AZ seeks an Administrative Assistant 2 - Archives Assistant to support the GLSA Distribution Center by handling closed records for five DCS regions.

You will distribute and index records, provide customer service to internal/external customers, coordinate transfers to State Records Center, and assist with records management inquiries while participating in mandatory trainings and AMS updates.