Archives & Records Admin Assistant (Remote-Friendly)

Arizona State Government; Phoenix, Northern (AZ, KY); Hybrid; USD 37,268,000 - 53,078,000; Full time

Job summary

Arizona Department of Child Safety (DCS) is seeking an Administrative Assistant 2 - Archives Assistant in Phoenix, AZ to support the General Legal Services Administration. The role focuses on distributing and handling closed records, coding and indexing documents, and delivering high-quality customer service to internal and external customers, coordinating with the State Records Center and State Archives.

Two years of administrative experience are required, with the ability to secure DCS Central

Qualifications

• Two years responsible administrative experience.
• Knowledge of records management and retention practices.
• Ability to secure and maintain clearance from the DCS Central Registry.

Responsibilities

• Distributes and handles closed records to ensure retention schedules are followed.
• Prepares closed document forms for coding, organizing, or indexing information.
• Provides effective customer service to internal/external customers and coordinates transfers to State Records Center and State Archives.
• Assists field units and managers with records management inquiries.
• Supports management system AMS by updating huddle boards and charts.
• Performs other duties as assigned.

Skills

Legible penmanship

Verbal and written communication

Organization and time-management

Providing excellent customer service

Following instructions

Analyze and establish priorities

Job description

Arizona Department of Child Safety (DCS) is seeking an Administrative Assistant 2 - Archives Assistant in Phoenix, AZ to support the General Legal Services Administration. The role focuses on distributing and handling closed records, coding and indexing documents, and delivering high-quality customer service to internal and external customers, coordinating with the State Records Center and State Archives.

Two years of administrative experience are required, with the ability to secure DCS Central