Remote Archival Processing Specialist

Arena Staffing; Pennsylvania Furnace (PA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plan

Paid time off

Professional development opportunities

Remote-work options

Job summary

A Processing Archivist position with Arena Staffing focuses on managing and describing archival collections, organizing digital and physical records, and ensuring preservation and access. The role requires meticulous data entry, strong metadata skills, and adherence to archival standards while collaborating with researchers and internal teams.

The successful candidate will hold a relevant degree, demonstrate attention to detail, and be proficient with MS Office and archival management tools.

Qualifications

• Bachelor's degree in Library Science, Archival Studies, History, Information Management, Records Management, or a related field.
• Strong organizational skills and exceptional attention to detail.
• Familiarity with archival standards, metadata practices, records retention procedures, and preservation principles.
• Proficiency with Microsoft Office applications, spreadsheets, databases, and electronic document management systems.

Responsibilities

• Process Archival Collections: Review, organize, arrange, and describe archival collections in accordance with established procedures and archival standards.
• Inventory and Classification: Create and maintain inventories, collection registers, finding aids, indexes, and catalog records to support efficient retrieval.
• Preservation and Conservation: Identify materials requiring special handling and implement appropriate preservation procedures to minimize deterioration or loss.
• Digital Records Management: Organize, classify, digitize, and maintain electronic records, scanned documents, photographs, and other digital archival assets.
• Metadata and Documentation: Develop accurate descriptive metadata, collection summaries, and reference documentation to improve searchability and accessibility.
• Quality Control: Verify the completeness, accuracy, consistency, and proper labeling of archival materials and associated records.
• Research Support: Assist researchers, employees, and authorized stakeholders in locating and accessing relevant historical and administrative information.
• Confidentiality and Compliance: Follow records retention policies, privacy requirements, access restrictions, copyright rules, and applicable information governance standards.
• Database Maintenance: Update archival databases, electronic catalogues, document management systems, and tracking spreadsheets.
• Workflow Improvement: Identify opportunities to improve archival processing procedures, digitization workflows, storage practices, and retrieval efficiency.
• Reporting: Prepare processing reports, project updates, collection statistics, and documentation of completed archival work.
• Cross-Functional Collaboration: Work with records managers, IT personnel, librarians, historians, and departmental teams to support organizational information management goals.

Skills

Organizational skills

Attention to detail

Research and analysis

Written communication

Multitasking

Education

Bachelor's degree in Library Science/Archival Studies/History/Information Management

Master's degree (MLIS) preferred

Tools

Microsoft Office

Electronic document management systems

Cataloging platforms

Job description

A Processing Archivist position with Arena Staffing focuses on managing and describing archival collections, organizing digital and physical records, and ensuring preservation and access. The role requires meticulous data entry, strong metadata skills, and adherence to archival standards while collaborating with researchers and internal teams.

The successful candidate will hold a relevant degree, demonstrate attention to detail, and be proficient with MS Office and archival management tools.