Processing Archivist: Digital & Physical Archives

Arena Staffing; Sullivan's Island (SC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Professional development

Job summary

A Processing Archivist at Arena Staffing will manage, organize, preserve, and provide access to historical records, photographs, digital files, and other archival materials. You will create inventories, finding aids, metadata, and catalog records, following archival standards and collaborating with researchers and records managers.

The role requires strong research, documentation, classification, and information management skills with a commitment to confidentiality and archival best practices.

Qualifications

• Bachelor's degree in Library Science, Archival Studies, History, Information Management, Records Management, or related field.
• Proficiency with Microsoft Office applications, spreadsheets, databases, and electronic document management systems.
• Strong written communication, research, analytical, and problem-solving abilities.
• Ability to manage multiple assignments, meet deadlines, and maintain consistent documentation.
• Familiarity with archival standards, metadata practices, records retention procedures, and preservation principles.

Responsibilities

• Process Archival Collections: Review, organize, arrange, and describe archival collections in accordance with established procedures and archival standards.
• Inventory and Classification: Create and maintain inventories, collection registers, finding aids, indexes, and catalog records to support efficient retrieval.
• Preservation and Conservation: Identify materials requiring special handling and implement appropriate preservation procedures to minimize deterioration or loss.
• Digital Records Management: Organize, classify, digitize, and maintain electronic records, scanned documents, photographs, and other digital archival assets.
• Metadata and Documentation: Develop accurate descriptive metadata, collection summaries, and reference documentation to improve searchability and accessibility.
• Quality Control: Verify the completeness, accuracy, consistency, and proper labeling of archival materials and associated records.
• Research Support: Assist researchers, employees, and authorized stakeholders in locating and accessing relevant historical and administrative information.
• Confidentiality and Compliance: Follow records retention policies, privacy requirements, access restrictions, copyright rules, and applicable information governance standards.
• Database Maintenance: Update archival databases, electronic catalogues, document management systems, and tracking spreadsheets.
• Workflow Improvement: Identify opportunities to improve archival processing procedures, digitization workflows, storage practices, and retrieval efficiency.
• Reporting: Prepare processing reports, project updates, collection statistics, and documentation of completed archival work.
• Cross-Functional Collaboration: Work with records managers, IT personnel, librarians, historians, and departmental teams to support organizational information management goals.

Skills

Organizational skills

Attention to detail

Research

Analytical thinking

Documentation

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Databases

Electronic document management systems

Job description

A Processing Archivist at Arena Staffing will manage, organize, preserve, and provide access to historical records, photographs, digital files, and other archival materials. You will create inventories, finding aids, metadata, and catalog records, following archival standards and collaborating with researchers and records managers.

The role requires strong research, documentation, classification, and information management skills with a commitment to confidentiality and archival best practices.