Remote Processing Archivist: Organize, Digitize & Preserve History

Arena Staffing; Utah; Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Professional development opportunities

Remote work options

Job summary

A Processing Archivist role at Arena Staffing will manage and organize historical records, both physical and digital, ensuring accurate inventories and adherence to archival standards. You will collaborate across departments to support retrieval, preservation, and research access.

Ideal candidates have strong research, documentation, metadata, and information management skills, with a commitment to confidentiality and meticulous data handling.

Qualifications

• Bachelor's degree in Library Science, Archival Studies, History, Information Management, Records Management, or a related field.
• Strong organizational skills and exceptional attention to detail.
• Ability to classify, describe, index, and maintain physical and digital records accurately.
• Familiarity with archival standards, metadata practices, records retention procedures, and preservation principles.
• Proficiency with Microsoft Office applications, spreadsheets, databases, and electronic document management systems.
• Strong written communication, research, analytical, and problem-solving abilities.

Responsibilities

• Process Archival Collections: Review, organize, arrange, and describe archival collections in accordance with established procedures and archival standards.
• Inventory and Classification: Create and maintain inventories, collection registers, finding aids, indexes, and catalog records to support efficient retrieval.
• Preservation and Conservation: Identify materials requiring special handling and implement appropriate preservation procedures to minimize deterioration or loss.
• Digital Records Management: Organize, classify, digitize, and maintain electronic records, scanned documents, photographs, and other digital archival assets.
• Metadata and Documentation: Develop accurate descriptive metadata, collection summaries, and reference documentation to improve searchability and accessibility.
• Quality Control: Verify the completeness, accuracy, consistency, and proper labeling of archival materials and associated records.
• Research Support: Assist researchers, employees, and authorized stakeholders in locating and accessing relevant historical and administrative information.
• Confidentiality and Compliance: Follow records retention policies, privacy requirements, access restrictions, copyright rules, and applicable information governance standards.
• Database Maintenance: Update archival databases, electronic catalogues, document management systems, and tracking spreadsheets.
• Workflow Improvement: Identify opportunities to improve archival processing procedures, digitization workflows, storage practices, and retrieval efficiency.
• Reporting: Prepare processing reports, project updates, collection statistics, and documentation of completed archival work.
• Cross-Functional Collaboration: Work with records managers, IT personnel, librarians, historians, and departmental teams to support organizational information management goals.

Skills

Attention to detail

Organizational skills

Analytical thinking

Research skills

Written communication

Confidentiality

Education

Bachelor's degree in Library Science, Archival Studies, History, Information Management, Records Management, or a related field

Tools

Microsoft Office

Databases

Electronic document management systems

Job description

A Processing Archivist role at Arena Staffing will manage and organize historical records, both physical and digital, ensuring accurate inventories and adherence to archival standards. You will collaborate across departments to support retrieval, preservation, and research access.

Ideal candidates have strong research, documentation, metadata, and information management skills, with a commitment to confidentiality and meticulous data handling.