Archivist: Digital Records & Metadata Specialist

Arena Staffing; Texas City (TX); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Retirement savings plan

Paid time off and holidays

Professional development opportunities

Remote-work or flexible scheduling

Job summary

A Processing Archivist at Arena Staffing will manage and describe archival collections, both physical and digital, ensuring accurate inventories and adherence to preservation standards. You will classify materials, develop metadata, and support research through organized finding aids and documentation.

The role emphasizes confidentiality, meticulous data entry, and collaboration with records managers, IT staff, librarians, and historians to enhance organizational information management and

Qualifications

• Bachelor-level degree in Library Science, Archival Studies, History, Information Management, Records Management, or a related field.
• Previous experience in archival processing, document management, records administration, library services, or a related discipline is preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to classify, describe, index, and maintain physical and digital records accurately.
• Familiarity with archival standards, metadata practices, records retention procedures, and preservation principles.
• Proficiency with Microsoft Office applications, spreadsheets, databases, and electronic document management systems.
• Strong written communication, research, analytical, and problem-solving abilities.
• Ability to manage multiple assignments, meet deadlines, and maintain consistent documentation.
• Demonstrated commitment to confidentiality, data integrity, and responsible information handling.

Responsibilities

• Process Archival Collections: Review, organize, arrange, and describe archival collections in accordance with established procedures and archival standards.
• Inventory and Classification: Create and maintain inventories, collection registers, finding aids, indexes, and catalog records to support efficient retrieval.
• Preservation and Conservation: Identify materials requiring special handling and implement appropriate preservation procedures to minimize deterioration or loss.
• Digital Records Management: Organize, classify, digitize, and maintain electronic records, scanned documents, photographs, and other digital archival assets.
• Metadata and Documentation: Develop accurate descriptive metadata, collection summaries, and reference documentation to improve searchability and accessibility.
• Quality Control: Verify the completeness, accuracy, consistency, and proper labeling of archival materials and associated records.
• Research Support: Assist researchers, employees, and authorized stakeholders in locating and accessing relevant historical and administrative information.
• Confidentiality and Compliance: Follow records retention policies, privacy requirements, access restrictions, copyright rules, and applicable information governance standards.
• Database Maintenance: Update archival databases, electronic catalogs, document management systems, and tracking spreadsheets.
• Workflow Improvement: Identify opportunities to improve archival processing procedures, digitization workflows, storage practices, and retrieval efficiency.
• Reporting: Prepare processing reports, project updates, collection statistics, and documentation of completed archival work.
• Cross-Functional Collaboration: Work with records managers, IT personnel, librarians, historians, and departmental teams to support organizational information management goals.

Skills

Strong organizational skills

Attention to detail

Microsoft Office proficiency

Written communication

Research and analytical skills

Problem solving

Time management

Confidentiality

Education

Bachelor's degree in Library Science, Archival Studies, History, Information Management, Records Management, or related field

Master's degree in Library and Information Science (MLIS) or related field

Tools

Archival management systems

Digital repositories

Cataloguing platforms

Content management systems

OCR and digital preservation basics

Job description

A Processing Archivist at Arena Staffing will manage and describe archival collections, both physical and digital, ensuring accurate inventories and adherence to preservation standards. You will classify materials, develop metadata, and support research through organized finding aids and documentation.

The role emphasizes confidentiality, meticulous data entry, and collaboration with records managers, IT staff, librarians, and historians to enhance organizational information management and