Remote AP Invoice Coordinator (Temp)

Securitas; United States; Hybrid; USD 28,000 - 39,000; Full time

Job summary

Securitas is seeking an AP Invoice Coordinator to support the US and/or Canada regions and Operations Centers by auditing and processing day-to-day supplier invoices and expense reports for payment. The temporary role processes roughly 78,000 invoices yearly.

Responsibilities include auditing invoices, reviewing Smartsheet items daily, verifying data, resolving issues with regional teams, and supporting audits and vendor setups.

Qualifications

• Associate's degree preferred but not required
• High School Diploma or equivalent required
• 3+ years' accounts payable processing experience
• Experience in an electronic accounts payable processing environment
• Experience in a mid-sized or large company preferred
• Proficiency with MS Office (Outlook, Word, Excel, PowerPoint)
• Proficient in Oracle, Smartsheet

Responsibilities

• Audit invoices and supporting documentation for assigned regions or operations centers
• Review assigned invoice workflow items in Smartsheet daily
• Verify invoice accuracy, header information, and supporting documentation received by Accounts Payable
• Validate information and release holds to allow workflow progression through coding and approval
• Maintain a high degree of accuracy and attention to detail
• Research past‑due balances
• Maintain records of identified issues and completed work
• Audit petty cash funds, including maintaining promissory notes and processing fund changes and closures
• Submit address updates and new vendor setup requests, ensuring all required documentation is provided to the SDM team
• Communicate with regions and operations centers to resolve invoice and payment issues
• Respond to inquiries via email and Microsoft Teams
• Use Microsoft Teams to provide training support, including screen sharing when needed
• Provide professional written and verbal customer support
• Deliver customer service to regions and operations centers
• Answer and route phone calls and assist callers
• Perform aging reviews
• Assist with internal and external audit requests
• Cancel duplicate invoices
• Correct import errors
• Manage Guard License contracts
• Sort and distribute Accounts Payable mail and stamp incoming AP correspondence
• Research and redirect misrouted mail to the appropriate departments
• Perform additional duties as assigned

Job description

Securitas is seeking an AP Invoice Coordinator to support the US and/or Canada regions and Operations Centers by auditing and processing day-to-day supplier invoices and expense reports for payment. The temporary role processes roughly 78,000 invoices yearly.

Responsibilities include auditing invoices, reviewing Smartsheet items daily, verifying data, resolving issues with regional teams, and supporting audits and vendor setups.