AP Invoice Coordinator (TEMP)

Securitas; United States; Hybrid; USD 28,000 - 39,000; Full time

Job summary

Securitas is seeking an AP Invoice Coordinator to support the US and/or Canada regions and Operations Centers by auditing and processing day-to-day supplier invoices and expense reports for payment. The temporary role processes roughly 78,000 invoices yearly.

Responsibilities include auditing invoices, reviewing Smartsheet items daily, verifying data, resolving issues with regional teams, and supporting audits and vendor setups.

Qualifications

• Associate's degree preferred but not required
• High School Diploma or equivalent required
• 3+ years' accounts payable processing experience
• Experience in an electronic accounts payable processing environment
• Experience in a mid-sized or large company preferred
• Proficiency with MS Office (Outlook, Word, Excel, PowerPoint)
• Proficient in Oracle, Smartsheet

Responsibilities

• Audit invoices and supporting documentation for assigned regions or operations centers
• Review assigned invoice workflow items in Smartsheet daily
• Verify invoice accuracy, header information, and supporting documentation received by Accounts Payable
• Validate information and release holds to allow workflow progression through coding and approval
• Maintain a high degree of accuracy and attention to detail
• Research past‑due balances
• Maintain records of identified issues and completed work
• Audit petty cash funds, including maintaining promissory notes and processing fund changes and closures
• Submit address updates and new vendor setup requests, ensuring all required documentation is provided to the SDM team
• Communicate with regions and operations centers to resolve invoice and payment issues
• Respond to inquiries via email and Microsoft Teams
• Use Microsoft Teams to provide training support, including screen sharing when needed
• Provide professional written and verbal customer support
• Deliver customer service to regions and operations centers
• Answer and route phone calls and assist callers
• Perform aging reviews
• Assist with internal and external audit requests
• Cancel duplicate invoices
• Correct import errors
• Manage Guard License contracts
• Sort and distribute Accounts Payable mail and stamp incoming AP correspondence
• Research and redirect misrouted mail to the appropriate departments
• Perform additional duties as assigned

Job description

JOB SUMMARY

Securitas is a dynamic and innovative Security company dedicated to making the world a safer place. We believe in fostering talent and providing opportunities for growth. This AP Invoice Coordinator provides direct support for US and/or Canada regions and Operations Centers, auditing, and processing the day-to‑day supplier invoices/expense reports for payment. AP processes approximately 78,000 invoices yearly or 6,500 monthly. This is a TEMPORARY position, with an expected duration of 1-3 months. ESSENTIAL FUNCTIONS:

• Audit invoices and supporting documentation for assigned regions or operations centers.
• Review assigned invoice workflow items in Smartsheet daily.
• Verify invoice accuracy, header information, and supporting documentation received by Accounts Payable.
• Validate information and release holds to allow workflow progression through coding and approval.
• Maintain a high degree of accuracy and attention to detail.
• Research past‑due balances.
• Maintain records of identified issues and completed work.
• Audit petty cash funds, including maintaining promissory notes and processing fund changes and closures.
• Submit address updates and new vendor setup requests, ensuring all required documentation is provided to the SDM team.
• Communicate with regions and operations centers to resolve invoice and payment issues.
• Respond to inquiries via email and Microsoft Teams.
• Use Microsoft Teams to provide training support, including screen sharing when needed.
• Provide professional written and verbal customer support.
• Deliver customer service to regions and operations centers.
• Answer and route phone calls and assist callers.
• Perform aging reviews.
• Assist with internal and external audit requests.
• Cancel duplicate invoices.
• Correct import errors.
• Manage Guard License contracts.
• Sort and distribute Accounts Payable mail and stamp incoming AP correspondence.
• Research and redirect misrouted mail to the appropriate departments.
• Perform additional duties as assigned, including office supply ordering, report generation, data entry, off‑site storage maintenance, and support for special projects.
• MINIMUM QUALIFICATIONS AT ENTRY: Additional qualifications may be specified and receive preference, depending upon the nature of the position. Education/

Experience

• Associate's degree preferred but not required; High School Diploma or equivalent required.
• 3+ years' experience of accounts payable processing experience.
• Experience in an electronic accounts payable processing environment.
• Experience working in a mid-sized or large company preferred.
• Experience in a multi-location company preferred but not required. Competencies (as demonstrated through experience, training, and/or testing):
• Proficiency with MS Office (Outlook, Word, Excel, PowerPoint).
• Proficient in Oracle, Smartsheet.
• Strong communication skills both verbal and written.
• Ability to exchange, clearly and concisely: ideas, facts, and/or technical information and guidance, in person, virtually, by telephone, fax or correspondence.
• Ability to apply problem solving and analytical skills to carry out detailed instructions.
• The ability to multi-task and willingness to learn new skills.
• Team-oriented person who can focus on the details.
• The ability to deal effectively with tight weekly deadlines and month end closing process.
• WORKING CONDITIONS AND PHYSICAL/MENTAL DEMANDS: With or without reasonable accommodation, a candidate must have the physical and mental capacity to effectively perform all essential functions described. In addition to other demands, the demands of the job include:
• Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
• Required ability to handle multiple tasks concurrently.
• Working at a computer terminal 90% of the day; requires sitting for long periods of time.
• Close vision, distance vision, and ability to adjust focus.
• Regular talking and hearing.
• Work performed in a remote or hybrid office environment. "Securitas is committed to equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, pregnancy, genetic information, disability, status as a protected veteran, or any other applicable legally protected characteristic."